IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $167,628.00 within the 2018 Assessment Fund and authorizing the renewal of the Consulting Agreement with John Q. Ebert and Associates Consulting, LLC, of Bluffton, OH, for the furnishing of assessment consulting services at an additional cost to the County for 2018 not to exceed $167,628.00.
Intro
RESOLUTION NO. 19759, March 5, 2018
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, by Resolution 19034, dated January 4, 2016, the Legislature did award a twelve-month consulting agreement with two twelve-month options to extend to John Q. Ebert and Associates of Bluffton, OH, for services related to the County’s 2016 assessment program, at an annual cost to the County not to exceed $360,000.00; and,
WHEREAS, BY Resolution 19356, dated January 23, 2017, the Legislature did authorize the execution of the first one-year renewal option under this agreement; and,
WHEREAS, the Assessment Department has an on-going need for the services of a highly-qualified, experienced consultant with mass appraisal experience to assist the County with the state-mandated 2018 assessment cycle, as well as other matters regarding the valuation of real property interests; and,
WHEREAS, the Administration recommends the renewal of this contract through September 30, 2019, at a cost to the County for 2018 not to exceed $167,628.00; and,
WHEREAS, the attached Consulting Agreement is an appropriate mechanism setting out the rights and responsibilities of each party related to these services; and,
WHEREAS, the proposed contract provides the County an option to utilize the consultant’s services for 2019, subject to the availability of additional funding; and,
WHEREAS, by Ordinance 5062, dated December 6, 2017, the Legislature did establish certain Reserve Accounts for certain budget lines within the 2018 County budget; and,
WHEREAS, certain funds appropriated in such a Reserve Account within the 2018 General Fund are needed to cover the cost of Assessment Consulting Service; and,
WHEREAS, there are numerous disputes between the County Executive and the Legislature regarding the validity of Ordinance 5062, relating to its construction and interpretation, and multiple related issues; and,
WHEREAS, the Chief Administrative Officer has recommended the adoption of this Resolution, without waiving any previous position taken in reliance upon the memorandum of the County Counselor dated December 22, 2017, regarding Ordinance 5062, and without waiving any position taken in reliance upon other legal memorandums provided by the Office of the County Counselor; and,
WHEREAS, the Legislature recognizes that funds identified as Reserve Funds in the adopted 2018 budget within the General Fund are required to be designated for use by the Assessment Department; and,
WHEREAS, the Chief Administrative Officer has requested that the funds identified in this Resolution be made available for such use by the Assessment department within the 2018 budget; and,
WHEREAS the Legislature agrees that funds described in this Resolution should be made available for such use by posting to a certain budget line item in the Assessment Fund’s non-departmental budget or otherwise for calendar year 2018 by the County’s Finance and Purchasing Department; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer or equivalent documentation/identification, to accomplish posting of the funds in the County budget management system so that the funds are available for immediate use and expenditure within the 2018 budget, be and hereby is authorized:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Assessment Fund
Reserve
045-8006 56835 - Reserve Operating $167,628
Non-Departmental
045-4500 56790- Other Contractual Srvs $167,628
BE IT FURTHER RESOLVED that the County Executive be and hereby is authorized to execute for the County the attached Consulting Agreement with John Q. Ebert and Associates Consulting, LLC; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19759 of March 5, 2018, was duly passed on March 19, 2018 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_________ Nays _____0________
Abstaining _____0______ Absent _____2_______
__________________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for the above-described transfer or equivalent documentation and/or identification to accomplish posting of the funds in the County’s budget management system so that the funds are available for immediate use and expenditure are available in the source indicated below.
ACCOUNT NUMBER: 045 8006 56835
ACCOUNT TITLE: Assessment Fund
Reserve Operating
NOT TO EXCEED: $167,628.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 045 4500 56790
ACCOUNT TITLE: Assessment Fund
Non-Departmental
Other Contractual Services
NOT TO EXCEED: $167,628.00
Funds sufficient to meet future years’ obligations are subject to appropriation in the then current Jackson County budget.
______________________ _________________________________
Date Chief Administrative Officer