IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $25,608.00 within the 2017 Special Road and Bridge Fund and awarding a contract for the furnishing of portable radios and accessories for use by the Sheriff’s Office to Motorola Solutions, Inc., of Schaumburg, IL, under the terms and conditions set forth in State of Missouri Contract No. CO22, an existing government contract, at an actual cost to the County not to exceed $25,608.00.
Intro
RESOLUTION NO. 19667, December 4, 2017
INTRODUCED BY Alfred Jordan, County Legislator
Body
WHEREAS, the Sheriff’s Office desires to purchase portable radios and accessories to replace aging equipment; and,
WHEREAS, pursuant to section 1030.4, Jackson County Code, 1984, the Director of Finance and Purchasing is required to submit to the Legislature for approval any purchase under an existing government contract which exceeds $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of said equipment to Motorola Solutions, Inc., of Schaumburg, IL, under the terms and conditions set forth in the State of Missouri Contract No. CO22, an existing government contract, at an actual cost to the County not to exceed $25,608.00; and,
WHEREAS, the Director of Finance and Purchasing recommends award to Motorola Solutions under the existing government contract due to the higher volume discounts offered to larger entities; and,
WHEREAS, a transfer is needed to place the funds necessary for this purchase in the proper spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers be made within the 2017 Special Road and Bridge Fund:
DEPARTMENT/DIVISION CHARACTER DESCRIPTION FROM TO
Special Road and Bridge Fund
Non-Departmental
004-5104 56010 - Auditing and Account $17,904
Special Road and Bridge Fund
Sheriff
004-4201 55010 - Regular Salaries $ 7,704
004-4201 58160 - Radio/Comm Equip $25,608
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19667 of December 4, 2017, was duly passed on December 11, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays _____0______
Abstaining ____0_______ Absent ____1________
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 004 5104 56010
ACCOUNT TITLE: Special Road and Bridge Fund
Non-Departmental
Auditing and Accounting
NOT TO EXCEED: $17,904.00
ACCOUNT NUMBER: 004 4201 55010
ACCOUNT TITLE: Special Road and Bridge Fund
Sheriff
Regular Salaries
NOT TO EXCEED: $7,704.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 4201 58160
ACCOUNT TITLE: Special Road and Bridge Fund
Sheriff
Radios/Comm Equipment
NOT TO EXCEED: $25,608.00
________________________ _______________________________
Date Chief Financial Officer