IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $28,571.00 within the 2017 Park Fund and awarding a contract for the furnishing of picnic tables for use by the Parks + Rec Department to R.J. Thomas Manufacturing of Cherokee, IA, under the terms and conditions of Invitation to Bid No. 80-17, at a cost to the County not to exceed $28,571.00.
Intro
RESOLUTION NO. 19639, November 13, 2017
INTRODUCED BY Tony Miller, County Legislator
Body
WHEREAS, the Parks + Rec Department requires new picnic tables as improvements to various park locations; and,
WHEREAS, the Director of Finance and Purchasing solicited formal written bids for these tables under Invitation to Bid No. 80-17; and,
WHEREAS, a total of twenty-seven notifications were distributed and eleven responses were received, nine of which were rejected as non-responsive, with the remaining bids evaluated as follows:
BIDDER COST
R.J. Thomas Manufacturing $28,570.05
Cherokee, IA
Jamestown Advanced Products $34,605.00
Jamestown, NY
and,
WHEREAS, following evaluation of the bids submitted the Director of Finance and Purchasing recommends the award of a contract for the furnishing of picnic tables to R.J. Thomas Manufacturing of Cherokee, IA, for the reason that it submitted the lowest and best bid meeting specifications necessary to maintain uniform appearance throughout the park system; and
WHEREAS, a transfer is needed to place the funds needed for this purchase in the proper spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri that the following transfer within the 2017 Park Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Park Fund
Park Operations
003-1602 55010 - Regular Salaries $28,571
003-1602 57230 - Other Operating Supplies $28,571
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the contract be awarded as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19639 of November 13, 2017, was duly passed on November 20, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ______0________
Abstaining _____0_______ Absent _____0________
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 003 1602 55010
ACCOUNT TITLE: Park Fund
Park Operations
Regular Salaries
NOT TO EXCEED: $28,571.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 003 1602 57230
ACCOUNT TITLE: Park Fund
Park Operations
Other Operating Supplies
NOT TO EXCEED: $28,571.00
________________________ _______________________________
Date Chief Financial Officer