IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $10,250.00 within the 2017 General Fund and authorizing the Director of Finance and Purchasing to execute a three-year Agreement with AT&T Corporation of Kansas City, MO, to provide Plexar custom telephone services for use countywide, as a sole source purchase, at an annual cost to the County not to exceed $49,538.00.
Intro
RESOLUTION NO. 19631, October 30, 2017
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, by Resolution 16742, dated October 27, 2008, the Legislature did authorize an Agreement with AT&T of Kansas City (Jackson County), MO, to provide Plexar and related telephone services for use countywide, as a sole source purchase; and,
WHEREAS, by Resolution 18546, dated June 16, 2014, the Legislature did authorize an additional three-year Agreement with AT&T to provide Plexar phone services; and,
WHEREAS, during the transition to the current VoIP telephone system, it was determined that a certain number of telephone lines with Plexar service should remain as hardwired emergency communication devices that would be operative in the event of a long-term power outage; and,
WHEREAS, the County now desires to continue the Plexar service for 911 emergency communication purposes for a three-year period at an annual cost to the County not to exceed $49,538.00; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source and requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends that the County execute an Agreement with AT&T of Kansas City, MO, to provide Plexar and related telephone services for a term of three years; and,
WHEREAS, the Director of Finance and Purchasing further recommends that it not take competitive bids with regard to said Agreement for the reason that AT&T of Kansas City, MO, is the only supplier of its proprietary Plexar services serving the Jackson County area; and,
WHEREAS, a transfer is needed to place a portion of the funds needed for this service in the proper spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2017 General Fund:
DEPARTMENT/DIVISION CHARACTER DESCRIPTION FROM TO
General Fund
Non-Departmental
001-5101 56435 - Telephone Maint. $10,250
001-5101 56430 - Telephone Utility $ 10,250
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the Director of Finance and Purchasing be, and hereby is, authorized to execute for the County an Agreement with AT&T of Kansas City, MO, for the furnishing of Plexar and related telephone services, for a period not to exceed three years, as a sole source purchase; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments including final payment on the contract, to the extent that sufficient appropriations are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _____________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19631 of October 30, 2017, was duly passed on November 6, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8__________ Nays _____0________
Abstaining ______0_______ Absent ____0________
Excused _____1________
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 001 5101 56435
ACCOUNT TITLE: General Fund
Non Departmental
Telephone Maintenance
NOT TO EXCEED: $10,250.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 56430
ACCOUNT TITLE: General Fund
Non Departmental
Telephone Utility
NOT TO EXCEED: $43,394.00
ACCOUNT NUMBER: 002 5102 56430
ACCOUNT TITLE: Health Fund
Non Departmental
Telephone Utility
NOT TO EXCEED: $620.00
ACCOUNT NUMBER: 004 5104 56430
ACCOUNT TITLE: Special Road and Bridge Fund
Non Departmental
Telephone Utility
NOT TO EXCEED: $5,524.00
Funding for future years are subject to appropriation in the then current Jackson County budget.
_________________________ _______________________________
Date Chief Financial Officer