IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $10,140.00 within the 2017 Health Fund and awarding a contract for the upgrade of computer software for use by the County Clerk’s Office to Granicus, Inc., of Denver, CO, at an additional cost to the County in the amount of $10,140.00, as a sole source purchase.
Intro
RESOLUTION NO. 19616, October 16, 2017
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the County Clerk’s Office requires an upgrade of its Legislative Management Suite (Legistar) computer software to include high definition compatible encoders, at an additional one-time cost to the County not to exceed $10,140.00; and,
WHEREAS, additionally, the annual maintenance fee will increase to an amount not to exceed $28,800.00, subject to appropriation in future years’ annual budgets; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased, such as the required proprietary software interface, can be obtained from only one source; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract to Granicus, Inc., for the upgrade of the Legistar software as a sole source purchase, for the reason that Granicus is the sole provider of its proprietary software; and,
WHEREAS, a transfer is necessary to place a portion of the funds needed for this software upgrade in the appropriate spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2017 Health Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Health Fund
Non-Departmental
002-5102 56790 - Other Contractual $10,140
002-5102 56662 - Software Maintenance $10,140
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19616 of October 16, 2017, was duly passed on October 23, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays ______0________
Abstaining _____0____ Absent _____0_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 002 5102 56790
ACCOUNT TITLE: Health Fund
Non-Departmental
Other Contractual Services
NOT TO EXCEED: $10,140.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 002 5102 56662
ACCOUNT TITLE: Health Fund
Non-Departmental
Software Maintenance
NOT TO EXCEED: $10,140.00
___________________________ ________________________________
Date Chief Financial Officer