File #: 19482    Version: 0 Name: Awarding contracts for the maintenance of comouter software for use by various County departments
Type: Resolution Status: Passed
File created: 5/4/2017 In control: Finance and Audit Committee
On agenda: 5/9/2017 Final action: 5/15/2017
Title: A RESOLUTION transferring $100,000.00 within the 2017 General Fund and $1,109.00 within the 2017 Park Fund and awarding contracts for the maintenance of computer software for use by various County departments to certain vendors, at an aggregate cost to the County not to exceed $472,334.00, as sole source purchases.
Sponsors: Dennis Waits
Indexes: CONTRACT, GENERAL FUND, MAINTENANCE OF COMPUTER SOFTWARE, PARK FUND
Attachments: 1. 19482bu.pdf, 2. 19482adopt
Related files: 19865

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

 

Title

A RESOLUTION transferring $100,000.00 within the 2017 General Fund and $1,109.00 within the 2017 Park Fund and awarding contracts for the maintenance of computer software for use by various County departments to certain vendors, at an aggregate cost to the County not to exceed $472,334.00, as sole source purchases.

 

 

Intro

RESOLUTION NO. 19482, May 9, 2017

 

INTRODUCED BY Dennis Waits, County Legislator                                                                              

 

 

Body

 WHEREAS, the County has a continuing need for the maintenance of computer software for use by various County departments; and,

 

WHEREAS, pursuant to section 1030.1 of the Jackson County Code, 1984, the Director of Finance and Purchasing has determined that each item of the maintenance services to be purchased can be obtained from only one source, the manufacturing vendor, as the hardware and software requiring maintenance are of a proprietary nature, so that these purchases are sole sources exempt from the bidding requirements of the code; and,

 

WHEREAS, the Director of Finance and Purchasing recommends the award of contracts as follows:

VENDOR                                                                                                                                                                                             AMOUNT

Thomson Reuters, Chicago, IL                                                                                                                              $425,306.24

 

Civic Plus, Manhattan, KS                                                                                                                                                   $  34,024.05

 

Legal Files, Springfield, IL                                                                                                                                                   $    7,483.00

 

Embarcadero Technologies, Austin, TX                                                                                                         $    5,520.00

 

and,

 

WHEREAS, transfers are necessary to place funds needed for a portion of this software maintenance in the appropriate spending accounts; and,

 

WHEREAS, the County Executive recommends this transfer; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers within the 2017 General Fund and the 2017 Park Fund be and hereby are made:

DEPARTMENT/DIVISION                                          CHARACTER/DESCRIPTION                      FROM                      TO 

General Fund

Information Technology

001-1305                                                                                    28171 - Personal Computer                     $49,000

001-1305                                                                                    55010 - Regular Salaries                                          $51,000

001-1305                                                                                    56662 - Software Maintenance                                              $100,000

 

Park Fund

Information Technology

 

003-1305                                                                                    58173 - Computer Equipment                     $1,109

003-1305                                                                                    56662 - Software Maintenance                                            $    1,109

 

and,

 

BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,

 

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contracts.

 

Enacted and Approved

Effective Date:  This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

APPROVED AS TO FORM:

 

 

______________________________                                               _______________________________

Chief Deputy County Counselor                                                                                       County Counselor

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution No. 19482 of May 9, 2017, was duly passed on May 15, 2017 by the Jackson County Legislature.  The votes thereon were as follows:

 

 

                     Yeas ______7_________                                                               Nays _______0_______

 

 

                     Abstaining ____0_____                                                               Absent _____2_______

 

 

 

 

 

________________________                                                               _______________________________

Date                                                                                                                                                   Mary Jo Spino, Clerk of the Legislature

                                                                                                                                                   

Fiscal Note

Funds sufficient for this transfer are available from the sources indicated below.

 

ACCOUNT NUMBER:                     001                     1305                     58171

ACCOUNT TITLE:                                          General Fund

                                                                                    Information Technology

                                                                                    Personal Computer                                                               

NOT TO EXCEED:                                          $49,000.00

 

ACCOUNT NUMBER:                     001                     1305                     55010

ACCOUNT TITLE:                                          General Fund

                                                                                    Information Technology

                                                                                    Regular Salaries                                                               

NOT TO EXCEED:                                          $51,000.00

 

 

 

 

 

ACCOUNT NUMBER:                     003                     1305                     58173

ACCOUNT TITLE:                                          Park Fund

                                                                                    Information Technology

                                                                                    Computer Equipment                                                               

NOT TO EXCEED:                                          $1,109.00

 

                                                                                    

There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.

 

ACCOUNT NUMBER:                     001                      1305                     56662

ACCOUNT TITLE:                                          General Fund

                                                                                    Information Technology

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $100,000.00

 

ACCOUNT NUMBER:                     002                      1305                     56662

ACCOUNT TITLE:                                          Health Fund

                                                                                    Information Technology

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $217.00

 

ACCOUNT NUMBER:                     003                      1305                     56662

ACCOUNT TITLE:                                          Park Fund

                                                                                    Information Technology

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $1,109.00

 

ACCOUNT NUMBER:                     045                      1305                     56662

ACCOUNT TITLE:                                          Assessment Fund

                                                                                    Information Technology

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $296,519.00

 

ACCOUNT NUMBER:                     042                      1801                     56662

ACCOUNT TITLE:                                          Recorder Technology Fund

                                                                                    Recorder of Deeds

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $74,490.00

 

 

___________________________                                          ________________________________

Date                                                                                                                                                     Chief Financial Officer