IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract on Bid No. PW 04-2017 for the 2017 Pavement Maintenance Project, Phase 3 - Crack Seal, No. 3211, to Vance Brothers, Inc., of Kansas City, MO, at an actual cost to the County not to exceed $68,310.62, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Intro
RESOLUTION NO. 19445, April 3, 2017
INTRODUCED BY Greg Grounds, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 04-2017 for the 2017 Pavement Maintenance Project, Phase 3 - Crack Seal, No. 3211, for use by the Public Works Department; and,
WHEREAS, notifications were distributed through advertisement and online posting and five responses were received from the following:
BIDDER BID AMOUNT
Vance Brothers, Inc. $68,310.62
Kansas City (Jackson County), MO
Metro Asphalt, Inc. $69,903.34
Independence, MO
Musselman & Hall Contractors, LLC $70,699.70
Kansas City (Jackson County), MO
Pavement Management $83,441.46
Lee’s Summit, MO
American Pavement Solutions $103,868.00
Green Bay, WI
and,
WHEREAS, the Director of Public Works recommends the award of a contract for the 2017 Pavement Maintenance Project, Phase 3 - Crack Seal, No. 3211, to Vance Brothers, Inc., for the reason that it submitted the lowest and best bid; and,
WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Public Works and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19445 of April 3, 2017, was duly passed on April 10, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays ______0________
Abstaining _____0______ Absent _____0_______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Roads & Highways
NOT TO EXCEED: $68,310.62
_______________________ _______________________________
Date Chief Financial Officer