File #: 19443    Version: 0 Name: 2017 Special Pavement Maintenance Project Phade 1
Type: Resolution Status: Passed
File created: 3/30/2017 In control: Public Works Committee
On agenda: 4/3/2017 Final action: 4/10/2017
Title: A RESOLUTION transferring $47,260.00 within the 2017 Special Road and Bridge Fund and awarding a contract on Bid No. PW 02-2017 for the 2017 Pavement Maintenance Project, Phase 1 (asphaltic concrete overlay), No. 3209, to Superior Bowen Asphalt Co., LLC, of Kansas City, MO, at an actual cost to the County not to exceed $1,313,887.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Sponsors: Greg Grounds
Indexes: CONTRACT, PAVEMENT MAINTENANCE, SPECIAL ROAD & BRIDGE FUND
Attachments: 1. 19443bu.pdf, 2. 19443adopt
Related files: 19655

                     IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

Title

A RESOLUTION transferring $47,260.00 within the 2017 Special Road and Bridge Fund and awarding a contract on Bid No. PW 02-2017 for the 2017 Pavement Maintenance Project, Phase 1 (asphaltic concrete overlay), No. 3209, to Superior Bowen Asphalt Co., LLC, of Kansas City, MO, at an actual cost to the County not to exceed $1,313,887.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.

 

Intro

RESOLUTION NO. 19443, April 3, 2017

 

INTRODUCED BY Greg Grounds, County Legislator

 

 

Body

 WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 02-2017 for the 2017 Pavement Maintenance Project, Phase 1 (asphaltic concrete overlay), No. 3209, for use by the Public Works Department; and,

 

WHEREAS, notifications were distributed through advertisement and online posting and two responses were received from the following:

                      BIDDER                                                                                                                                                   BID AMOUNT

Superior Bowen Asphalt Co., LLC                                                                                                         $1,313,886.43

Kansas City (Jackson County), MO

 

Metro Asphalt, Inc.                                                                                                                                                   $1,484,156.96

Independence, MO

 

and,

 

 

 

WHEREAS, the Director of Public Works recommends the award of a contract for the 2017 Pavement Maintenance Project, Phase 1 (asphaltic concrete overlay), No. 3209, to Superior Bowen Asphalt, Co., LLC, for the reason that it submitted the lowest and best bid; and,

WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; and,

 

WHEREAS, a transfer is necessary to place a portion of the funds needed for this project in the proper spending account; and,

 

WHEREAS, the County Executive recommends this transfer; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2017 Special Road and Bridge Fund be and hereby is made:

DEPARTMENT/DIVISION                                          CHARACTER/DESCRIPTION                      FROM                        TO  

Special Road and Bridge Fund

Road & Bridge Maintenance

 

004-1506                     57450 - Salt & Sand                     $47,260

004-1506                     58040 - Roads & Highways                                          $47,260

 

and,

 

 

BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Public Works and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,

 

BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in  the contract line item quantities to the extent that there will be no further funding obligation to the County; and,

 

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.

 

 

Enacted and Approved

Effective Date:  This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

APPROVED AS TO FORM:

 

___________________________                                             ______________________________

Chief Deputy County Counselor                                                               County Counselor

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution No. 19443 of April 3, 2017, was duly passed on April 10, 2017 by the Jackson County Legislature.  The votes thereon were as follows:

 

                     Yeas ______9_________                                                               Nays ______0________

 

 

                     Abstaining _____0______                                                               Absent _____0_______

 

 

 

________________________                                                               ______________________________

Date                                                                                                                                                   Mary Jo Spino, Clerk of Legislature

 

Fiscal Note

Funds sufficient for this transfer are available from the sources indicated below.

 

ACCOUNT NUMBER:                      004                     1506                     57450

ACCOUNT TITLE:                                          Special Road & Bridge Fund

                                                                                    Road & Bridge Maintenance

                                                                                    Salt and Sand                     

NOT TO EXCEED:                                          $47,260.00

 

There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.

 

ACCOUNT NUMBER:                      004                      1506                      58040

ACCOUNT TITLE:                                          Special Road and Bridge Fund

                                                                                    Road & Bridge Maintenance

                                                                                     Roads & Highways

NOT TO EXCEED:                                          $1,313,887.00

 

 

_______________________                                                               _______________________________

Date                                                                                                                                                   Chief Financial Officer