IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $95,830.00 within the 2017 General Fund and $40,335.00 within the 2017 Park Fund and awarding contracts for the maintenance of computer hardware and software for use by various County departments to certain vendors, at an aggregate cost to the County not to exceed $224,418.00, as sole source purchases.
Intro
RESOLUTION NO. 19426, March 20, 2017
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the County has a continuing need for the maintenance of computer hardware and software for use by various County departments; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, 1984, the Director of Finance and Purchasing has determined that each item of the maintenance services to be purchased can be obtained from only one source, the manufacturing vendor, as the hardware and software requiring maintenance are of a proprietary nature; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of contracts as follows:
VENDOR AMOUNT
Mitchell Humphrey, St. Louis, MO $ 93,350.00
ERSI, Redlands, CA $ 37,316.00
CompuTrust Software, Morgan Hills, CA $ 33,045.00
Granicus, Denver, CO $ 20,400.00
Tyler Technologies, Dallas, TX $ 11,022.00
Vertiq, Morgan Hill, CA $ 10,900.00
IBM, Pittsburgh, PA $ 9,894.00
Questica, Burlington, ON, Canada $ 8,491.00
and,
WHEREAS, transfers are necessary to place a portion of the funds needed for these software maintenance agreements in the appropriate spending accounts; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers within the 2017 General and Park Funds be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Information Technology
001-1305 56661 - Software Purchases $74,173
001-1305 58173 - Computer Equipment $ 9,657
001-1305 55010 - Regular Salaries $12,000
001-1305 56662 - Software Maintenance $95,830
Park Fund
Information Technology
003-1305 56661 - Software Purchases $ 2,000
003-1305 58020 - Buildings & Improve $38,335
003-1305 56662 - Software Maintenance $40,335
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19426 of March 20, 2017, was duly passed on March 27, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______9_________ Nays ______0________
Abstaining ____0_____ Absent _____0_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 001 1305 56661
ACCOUNT TITLE: General Fund
Information Technology
Software Purchases
NOT TO EXCEED: $74,173.00
ACCOUNT NUMBER: 001 1305 58173
ACCOUNT TITLE: General Fund
Information Technology
Computer Equipment
NOT TO EXCEED: $9,657.00
ACCOUNT NUMBER: 001 1305 55010
ACCOUNT TITLE: General Fund
Information Technology
Regular Salaries
NOT TO EXCEED: $12,000.00
ACCOUNT NUMBER: 003 1305 56661
ACCOUNT TITLE: Park Fund
Information Technology
Software Purchases
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 003 1305 58020
ACCOUNT TITLE: Park Fund
Information Technology
Buildings & Improvements
NOT TO EXCEED: $38,335.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1305 56662
ACCOUNT TITLE: General Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $143,473.00
ACCOUNT NUMBER: 002 1305 56662
ACCOUNT TITLE: Health Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $32,900.00
ACCOUNT NUMBER: 003 1305 56662
ACCOUNT TITLE: Park Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $48,045.00
___________________________ ________________________________
Date Chief Financial Officer