IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $8,200.00 within the 2017 General Fund and $10,000.00 within the 2017 Health Fund and awarding a thirty-six month contract for software maintenance for use by the Public Works and Parks + Rec Departments to Cartegraph of Dubuque, IA, at a cost to the County not to exceed $54,600.00, as a sole source purchase.
Intro
RESOLUTION NO. 19415, March 13, 2017
INTRODUCED BY Greg Grounds, County Legislator
Body
WHEREAS, the Public Works and Parks + Rec Departments use an asset management software product called Cartegraph; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, 1984, the Director of Finance and Purchasing has determined that the maintenance service for the Cartegraph software can be obtained from only one source, the manufacturing vendor, as the software requiring maintenance is of a proprietary nature; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a thirty-six month contracts to Cartegraph, at an annual cost to the County not to exceed $54,600.00, as a sole source purchase; and,
WHEREAS, a transfer is necessary to place a portion of the funds needed for this purchase in the appropriate spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers within the 2017 General Fund and the 2017 Health Fund be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Facilities Mgmt. - Kansas City
001-1204 56510 - Maint. & Repair - Build $5,000
001-1204 56662 - Software Maintenance $5,000
General Fund
Facilities Mgmt. - Independence
001-1205 56510 - Maint. & Repair - Build $3,200
001-1205 56662 - Software Maintenance $3,200
Health Fund
Facilities Mgmt. - Animal Shelter
002-1232 56510 - Maint. & Repair - Build $10,000
002-1232 56662 - Software Maintenance $10,000
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19415 of March 13, 2017, was duly passed on March 20, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______8_________ Nays ______0________
Abstaining ____0_____ Absent _____1_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 001 1204 56510
ACCOUNT TITLE: General Fund
Facilities Mgmt. - Kansas City
Maint. & Repair - Buildings
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 001 1205 56510
ACCOUNT TITLE: General Fund
Facilities Mgmt. - Independence
Maint. & Repair - Buildings
NOT TO EXCEED: $3,200.00
ACCOUNT NUMBER: 002 1232 56510
ACCOUNT TITLE: Health Fund
Facilities Mgmt. - Animal Shelter
Maint. & Repair - Buildings
NOT TO EXCEED: $10,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1204 56662
ACCOUNT TITLE: General Fund
Facilities Mgmt. - Kansas City
Software Maintenance
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 001 1205 56662
ACCOUNT TITLE: General Fund
Facilities Mgmt. - Independence
Software Maintenance
NOT TO EXCEED: $3,200.00
ACCOUNT NUMBER: 002 1232 56662
ACCOUNT TITLE: Health Fund
Facilities Mgmt. - Animal Shelter
Software Maintenance
NOT TO EXCEED: $10,000.00
ACCOUNT NUMBER: 003 1602 56662
ACCOUNT TITLE: Park Fund
Park Operations
Software Maintenance
NOT TO EXCEED: $18,200.00
ACCOUNT NUMBER: 004 1506 56662
ACCOUNT TITLE: Special Road and Bridge Fund
Vehicle Service Center
Software Maintenance
NOT TO EXCEED: $18,200.00
___________________________ ________________________________
Date Chief Financial Officer