IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $552,669.00 within the 2016 Special Road and Bridge Fund and awarding contracts for the furnishing of heavy equipment, mowers, and vehicles for use by the Public Works Department to Hertz Equipment Rental of Oak Grove, MO, Hoidale Company, of Shawnee, KS, Golden Valley Tractor, Inc., of Clinton, MO, S & H Farm Supply, Inc., of Rogersville, MO, and Dick Smith Ford, of Raytown, MO, under the terms and conditions of National Joint Powers Alliance (NJPA) Contract No. 042815-TER, GSA Contract No. GS-07F-5890R, NJPA Contract No. 070313-AGI, NJPA Contract No. 021815-CNH, MoDOT Contract No. 3-151110TV, and Johnson County, KS Contract No. 2016-002, all existing government contracts, at an actual aggregate cost to the County not to exceed $469,178.55.
Intro
RESOLUTION NO. 19332, December 5, 2016
INTRODUCED BY Greg Grounds, County Legislator
Body
WHEREAS, the Public Works Department desires to purchase heavy equipment and vehicles to meet departmental needs; and,
WHEREAS, pursuant to section 1030.4, Jackson County Code, 1984, the Director of Finance and Purchasing is required to submit any purchase under an existing government contract which exceeds $25,000.00 to the Legislature for approval; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of contracts for the furnishing of this equipment to Hertz Equipment Rental of Oak Grove, MO, Hoidale Company, of Shawnee, KS, Golden Valley Tractor, Inc., of Clinton, MO, S & H Farm Supply, Inc., of Rogersville, MO, and Dick Smith Ford, of Raytown, MO, under the terms and conditions of National Joint Powers Alliance (NJPA) Contract No. 042815-TER, GSA Contract No. GS-07F-5890R, NJPA Contract No. 070313-AGI, NJPA Contract No. 021815-CNH, MoDOT Contract No. 3-151110TV, and Johnson County, KS Contract No. 2016-002, all existing government contracts, at an actual aggregate cost to the County of $469,178.55; and,
WHEREAS, the Director of Finance and Purchasing recommends these awards as indicated under the existing government contracts due to the higher volume discounts offered to larger entities; and,
WHEREAS, a transfer is necessary to cover the cost of this heavy equipment and these vehicles; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2016 Special Road and Bridge Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Public Works Road Maintenance
004-1506 55010 - Regular Salaries $300,000
004-1506 55020 - Seasonal Salaries $ 18,803
004-1506 55060 - Insurance Benefits $ 89,003
004-1506 56661 - Software Purchase $ 33,163
004-1506 56750 - Education Benefits $ 2,000
004-1506 57020 - Reference Books $ 750
004-1506 57240 - Oil & Lubricants $ 7,500
004-1506 57310 - Auto & Truck Parts $ 20,000
004-1506 57320 - Equipment Parts $ 5,000
004-1506 57340 - Paint $ 600
004-1506 57350 - Lumber $ 480
004-1506 57360 - Electrical Supplies $ 500
004-1506 57440 - Rock $ 9,711
004-1506 57510 - Small Tools $ 15,248
004-1506 58020 - Buildings $ 35,403
004-1506 58040 - Roads Program $ 4,052
004-1506 58130 - Truck $ 5,631
004-1506 58130 - Other Equipment $ 2,500
004-1506 56160 - Meeting Expense $ 2,325
004-1506 58110 - Heavy Equipment $469,147
004-1506 58120 - Automobiles $ 83,522
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19332 of December 5, 2016, was duly passed on December 12, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays ______0_____
Abstaining _____0______ Absent _____0_____
Excused _____1________
_______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 004 1506 55010
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Regular Salaries
NOT TO EXCEED: $300,000.00
ACCOUNT NUMBER: 004 1506 55020
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Seasonal Salaries
NOT TO EXCEED: $18,803.00
ACCOUNT NUMBER: 004 1506 55060
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Insurance Benefits
NOT TO EXCEED: $89,003.00
ACCOUNT NUMBER: 004 1506 56661
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Software Purchases
NOT TO EXCEED: $33,163.73
ACCOUNT NUMBER: 004 1506 56750
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Education Benefits
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 004 1506 57020
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Reference Books
NOT TO EXCEED: $750.00
ACCOUNT NUMBER: 004 1506 57240
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Oil & Lubricants
NOT TO EXCEED: $7,500.00
ACCOUNT NUMBER: 004 1506 57310
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Auto & Truck Parts
NOT TO EXCEED: $20,000.00
ACCOUNT NUMBER: 004 1506 57320
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Equipment Parts
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 004 1506 57340
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Paint
NOT TO EXCEED: $600.00
ACCOUNT NUMBER: 004 1506 57350
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Lumber
NOT TO EXCEED: $480.00
ACCOUNT NUMBER: 004 1506 57360
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Electrical Supplies
NOT TO EXCEED: $500.00
ACCOUNT NUMBER: 004 1506 57440
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Rock
NOT TO EXCEED: $9,711.54
ACCOUNT NUMBER: 004 1506 57510
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Small Tools
NOT TO EXCEED: $15,248.44
ACCOUNT NUMBER: 004 1506 58020
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Buildings
NOT TO EXCEED: $35,403.54
ACCOUNT NUMBER: 004 1506 58040
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Road Program
NOT TO EXCEED: $4,052.30
ACCOUNT NUMBER: 004 1506 58130
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Trucks
NOT TO EXCEED: $5,631.00
ACCOUNT NUMBER: 004 1506 58170
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Other Equipment
NOT TO EXCEED: $2,500.00
ACCOUNT NUMBER: 004 1506 56160
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Meeting Expense
NOT TO EXCEED: $2,325.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 58110
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Heavy Equipment
NOT TO EXCEED: $385,657.00
ACCOUNT NUMBER: 004 1506 58120
ACCOUNT TITLE: Special Road & Bridge Fund
Public Works Road Maintenance
Automobiles
NOT TO EXCEED: $83,522.00
________________________ _______________________________
Date Chief Financial Officer