IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $191,012.00 within the 2016 Park Fund and awarding contracts for the furnishing of grounds equipment, vehicles, pole lights, and installation services for use by the Parks + Rec Department to Musco Sports Lighting, LLC, of Oskaloosa, IA, Infinite Energy Construction, of Kansas City (Jackson County), MO, Deere & Company of Cary, NC, Professional Turf Products of Lenexa, KS, and Dick Smith Ford, of Raytown, MO, under the terms and conditions of National Joint Powers Alliance Contract No. 082114-MSL, NJPA Contract No. MO 03A-031516-IEC, Iowa Department of Transportation Contract No. 4425-5, National IPA Contract No. 120-535, and Johnson County, KS Contract No. 2016-002, all existing government contracts, at an actual aggregate cost to the County of $172,412.00.
Intro
RESOLUTION NO. 19331, December 5, 2016
INTRODUCED BY Tony Miller, County Legislator
Body
WHEREAS, the Parks + Rec Department desires to purchase grounds equipment, vehicles, pole lights, and installation services to meet departmental needs; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of contracts for the furnishing of this equipment and these services to Musco Sports Lighting, LLC, of Oskaloosa, IA, Infinite Energy Construction, of Kansas City (Jackson County), MO, Deere & Company of Cary, NC, Professional Turf Products of Lenexa, KS, and Dick Smith Ford, of Raytown, MO, under the terms and conditions of National Joint Powers Alliance Contract No. 082114-MSL, NJPA Contract No. MO 03A-031516-IEC, Iowa Department of Transportation Contract No. 4425-5, National IPA Contract No. 120-535, and Johnson County, KS Contract No. 2016-002, all existing government contracts, at an actual aggregate cost to the County not to exceed $172,412.00; and,
WHEREAS, pursuant to section 1030.4, Jackson County Code, 1984, the Director of Finance and Purchasing is required to submit any purchase under an existing government contract which exceeds $25,000.00 to the Legislature for approval; and,
WHEREAS, the Director of Finance and Purchasing recommends these awards as indicated under the existing government contracts due to the higher volume discounts offered to larger entities; and,
WHEREAS, a transfer is necessary to cover the cost of this equipment and services; and,
WHEREAS, the County Executive recommends this transfer; and,
WHEREAS, additionally, a portion of this transfer in the amount of $18,600.00 will be allocated for a McCune property survey using an existing County term and supply contract; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2016 Park Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Park Fund
Maintenance & Operations
003-1602 55010 - Regular Salaries $191,012
003-1602 58110 - Heavy Machinery & Equipment $ 24,156
003-1602 58120 - Automobiles $109,364
Park Fund
Director’s Office
003-1601 56790 - Other Contractual $18,600
Park Fund
Construction Services
003-1608 58060 - Other Improvements $ 38,892
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award under the existing government contracts be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19331 of December 5, 2016, was duly passed on December 12, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays _____0______
Abstaining _____0______ Absent ____0______
Excused ______1______
_______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 003 1602 55010
ACCOUNT TITLE: Park Fund
Maintenance & Operations
Regular Salaries
NOT TO EXCEED: $191,012.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 003 1601 56790
ACCOUNT TITLE: Park Fund
Director’s Office
Other Contractual
NOT TO EXCEED: $18,600.00
ACCOUNT NUMBER: 003 1602 58110
ACCOUNT TITLE: Park Fund
Park Operations
Heavy Machinery & Equipment
NOT TO EXCEED: $24,156.38
ACCOUNT NUMBER: 003 1602 58120
ACCOUNT TITLE: Park Fund
Park Operations
Automobiles
NOT TO EXCEED: $109,364.00
ACCOUNT NUMBER: 003 1608 58060
ACCOUNT TITLE: Park Fund
Construction Services
Other Improvements
NOT TO EXCEED: $38,891.47
________________________ _______________________________
Date Chief Financial Officer