Floor Substitute
December 21, 2016
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $182,240.00 within the 2016 Assessment Fund and awarding a twelve-month contract with one twelve-month option to extend on Request for Proposals 72-16 for the furnishing of oblique photography services for use by the Assessment and GIS Departments to the Sanborn Map Company, Inc., of Colorado Springs, CO, at a cost to the County in 2016 not to exceed $182,240.00.
Intro
RESOLUTION NO. 19330, December 5, 2016
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, by Request for Proposals (RFP) No. 72-16, the Director of Finance and Purchasing did solicit proposals for the furnishing of oblique photography services for use by the Assessment and GIS Departments; and,
WHEREAS, oblique photography is a multi-camera aerial photography system that allows for creation of 3D images to enhance the perspective of structures to allow greater functionality for geographic and assessment purposes; and,
WHEREAS, the Director distributed seventeen notifications and received three responses thereon, as follows:
RESPONDER POINTS
Sanborn Map Company, Inc.
Colorado Springs, CO 9.1
Pictometry
Rochester, NY 7.9
Fugro
Rapid City, SD 7.7
and,
WHEREAS, the proposals submitted were evaluated on the basis of qualifications, experience, and pricing; and,
WHEREAS, following evaluation of the proposals, the Director of Finance and Purchasing has recommended the award of a twelve-month contract with one twelve-month option to extend for these services to Sanborn Map Company, Inc., of Colorado Springs, CO; and,
WHEREAS, the Director of Finance and Purchasing recommends that the award be made pursuant to section 1054.6 of the Jackson County Code, 1984, to Sanborn, at a cost to the County for 2016 not to exceed $182,240.00, with future years’ funding subject to appropriation; and,
WHEREAS, a transfer is needed to place the funds for this purchase in the proper spending account; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2016 Assessment Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Assessment Fund
Non-Departmental
045-4500 56661 - Software Purchases $182,240
045-4500 56790 - Other Contractual $182,240
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the Director of Finance and Purchasing be and hereby is authorized to execute for the County an Agreement with Sanborn, in a form to be approved by the County Counselor; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract and extensions thereto.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19330 of December 5, 2016, was duly passed on December 20, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays ______0_______
Abstaining _____0______ Absent _____0_______
__________________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 045 4500 56661
ACCOUNT TITLE: Assessment Fund
Non-Departmental
Software Purchases
NOT TO EXCEED: $182,240.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 045 4500 56790
ACCOUNT TITLE: Assessment Fund
Non-Departmental
Other Contractual Services
NOT TO EXCEED: $182,240.00
Funding for future years is subject to annual appropriation in the County's then current budget.
_____________________ _________________________________
Date Chief Financial Officer