IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $500,000.00 from the undesignated fund balance of the 2016 Special Road and Bridge Fund and authorizing the Director of Finance and Purchasing to issue a payment in the amount of $500,000.00 to the Kansas City Water Services Department in connection with the Lee’s Summit Road Improvements, Anderson Drive to U.S. 40 Highway, Project No. 3122.
Intro
ORDINANCE NO. 4943, November 28, 2016
INTRODUCED BY Greg Grounds, County Legislator
Body
WHEREAS, Jackson County, the City of Kansas City, the City of Lee’s Summit, and the Missouri Highways and Transportation Commission (MHTC) have all performed various aspects of the Lee’s Summit Road Improvements, Anderson Drive to U.S. 40 Highway, Project No. 3122, a project eligible for Federal Surface Transportation funds to cover 80 percent of the total project costs; and,
WHEREAS, the total cost of the Lee’s Summit Road Improvements, Anderson Drive to U.S. 40 Highway, Project No. 3122 was estimated at $10,900,000.00; and,
WHEREAS, by Resolution 18500, dated May 5, 2014, the Legislature did authorize a payment to MHTC in the amount of $1,780,000.00, representing the County’s portion of these costs, paid from the City of Kansas City Public Building Corporation - Capital Project Fund; and,
WHEREAS, by Ordinance 4623, dated June 2, 2014, and by Ordinance 4648, dated July 28, 2014, the Legislature did authorize the appropriation and payments totaling $2,000,000.00, representing funds received from the City of Kansas City, Missouri, related to this project; and,
WHEREAS, the Lee’s Summit Road Project, No. 3122 is now complete, with the project costs lower than anticipated; and,
WHEREAS, the Missouri Highways and Transportation Commission (MHTC) is required to hold the contract open for one year to accommodate certain warranties within the agreement; and,
WHEREAS, $698,207.58 in project funds remain on account with the MHTC related to this project; and,
WHEREAS, of this amount, $546,251.30 represents the portion of funds overpaid by the City of Kansas City and $151,956.28 represents the portion of funds overpaid by the County; and
WHEREAS, the MHTC has agreed to refund a portion of the funds in the amount of $500,000.00, with the balance to be paid at the conclusion of the one-year holding period; and,
WHEREAS, an appropriation is needed to place the funds in the appropriate spending account so that a refund may be issued to the City of Kansas City, Missouri, representing its overpayment toward this project; and,
WHEREAS, the County Executive recommends said appropriation; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the undesignated fund balance of the 2016 Special Road and Bridge Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Special Projects - Public Works
004-9999 47060 - Increase Revenues $500,000
004-2810 Undesignated Fund Balance $500,000
004-2810 Undesignated Fund Balance $500,000
004-1507 58040 - Road & Highways $500,000
and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to issue a check in the amount of $500,000.00 payable to the City of Kansas City, Missouri Water Services Department for a refund of a portion of funds previously paid toward the Lee’s Summit Road Improvements Project, No. 3122.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
____________________________ _____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached ordinance, Ordinance No.4943 introduced on November 28, 2016, was duly passed on December 12, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays ______0_______
Abstaining _____0______ Absent _____0_______
Excused ______1_______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 4943.
____________________ ________________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 004 2810
ACCOUNT TITLE: Special Road and Bridge Fund
Undesignated Fund Balance
NOT TO EXCEED: $500,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1507 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Special Project in Public Works
Roads & Highways
NOT TO EXCEED: $500,000.00
______________________ _______________________________
Date Chief Financial Officer