IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $18,486.00 from the undesignated fund balance of the 2016 General Fund and awarding a contract for the furnishing of court management software for use by the Jackson County Municipal Court to Tyler Technologies of Lubbock, TX, at a cost to the County not to exceed $18,486.00, as a sole source purchase.
Intro
ORDINANCE NO. 4869, July 25, 2016
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the County Municipal Court is using an outdated version of its court management software, Incode, that is no longer supported by the vendor; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for the purchase of upgraded court management software from Tyler Technologies of Lubbock, TX, as it will provide a web-based system that offers a higher level of security of the court’s data; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, the Director of Finance and Purchasing recommends that he not take competitive bids with regard to said contract for the reason that Tyler Technologies is the only company that provides the proprietary Incode software and is therefore a sole source; and,
WHEREAS, an appropriation is necessary to place the funds required for this purchase in the appropriate spending account; and,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the undesignated fund balance of 2016 General Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Municipal Court
001-2810 Undesignated Fund Balance $18,486
001-3004 56661 - Software Purchases $18,486
and,
BE IT FURTHER ORDAINED by the County Legislature of Jackson County, Missouri, that award be made to Tyler Technologies of Lubbock, TX, as a sole source purchase and that the Director of Finance and Purchasing be and hereby is authorized to execute for the County any documents necessary for the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
___________________________ _____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance No. 4869 introduced on July 25, 2016, was duly passed on July 25, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays ______0_______
Abstaining ____0_______ Absent _____0_______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 4869.
____________________ ________________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 001 2810
ACCOUNT TITLE: General Fund
Undesignated Fund Balance
NOT TO EXCEED: $18,486.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 3004 56661
ACCOUNT TITLE: General Fund
Municipal Court
Software Purchases
NOT TO EXCEED: $18,486.00
______________________ _________________________________
Date Chief Financial Officer