IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twenty-four month term and supply contract with two twelve-month options to extend for the furnishing of hardware and software maintenance, service, monitoring, and upgrades of the County’s Avaya voiceover internet protocol (VoIP) system for use by the Information Technology Department to Arrow Systems of Bloomington, MN, under the terms and conditions of Request for Proposals No. 44-16.
Intro
RESOLUTION NO. 19216, July 18, 2016
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the Information Technology Department has a need for ongoing hardware and software maintenance service, monitoring, and upgrades of the VoIP telephone system for the upcoming twelve-month period; and,
WHEREAS, the Director of Finance and Purchasing has solicited bids on Request for Proposals No. 44-16 for these services; and,
WHEREAS, a total of seventeen notifications were distributed and three responses were received and evaluated as follows:
RESPONDENT TOTAL POINTS
Arrow Systems
Bloomington, MN 98
Converge One
Eagan, MN 96
SKC Communications 75
Shawnee Mission, KS
and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a twenty-four month term and supply contract with two twelve-month options to extend to Arrow Systems of Bloomington, MN, as the lowest and best bidder as set forth in the attached recapitulation and analysis; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award and any extensions; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agency have been made in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19216 of July 18, 2016, was duly passed on July 25, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays _____0______
Abstaining _____0______ Absent _____0_______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
________________________ ______________________________
Date Chief Financial Officer