IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $340,473.00 within the 2016 Special Road and Bridge Fund and $61,500.00 within the 2016 Park Fund and awarding a contract on Bid No. PW 01-2016 for the 2016 Pavement Maintenance Project, Phase 1 (asphaltic concrete overlay), No. 3195, to Superior Bowen Asphalt Co., LLC, of Kansas City, MO, at an actual cost to the County not to exceed $1,336,484.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Intro
RESOLUTION NO. 19190, June 20, 2016
INTRODUCED BY Greg Grounds, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 01-2016 for the 2016 Pavement Maintenance Project, Phase 1 (asphaltic concrete overlay), No. 3195, for use by the Public Works and Parks + Rec Departments; and,
WHEREAS, notifications were distributed through advertisement and online posting and three responses were received from the following:
BIDDER BID AMOUNT
Superior Bowen Asphalt Co., LLC $1,120,364.31
Kansas City (Jackson County), MO
Ideker, Inc. $1,223,884.80
St. Joseph, MO
Metro Asphalt, Inc. $1,354,863.85
Independence, MO
and,
WHEREAS, the Director of Public Works recommends the award of a contract for the 2016 Pavement Maintenance Project, Phase 1 (asphaltic concrete overlay), No. 3195, to Superior Bowen Asphalt, Co., LLC, for the reason that it submitted the lowest and best bid; and,
WHEREAS, after the bids were opened, the Director of Public Works recommended an additional project consisting of milling and asphalt overlay to Pink Hill Road from Tonya Street to the City of Blue Springs city limits; and,
WHEREAS, the Parks + Rec Department additionally requests the use of park funding for asphalt pavement for the parking lot and entrance way at Longview Lake Shelter 13; and,
WHEREAS, this additional one and a quarter mile of work on Pink Hill Road and the Parks + Rec paving project at the unit costs bid by Superior Bowen increased the contract cost by $216,119.60, to a total revised amount of $1,336,483.91; and,
WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; and,
WHEREAS, transfers are necessary to place a portion of the funds needed for this project in the proper spending accounts; and,
WHEREAS, the County Executive recommends these transfers; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers within the 2016 Special Road and Bridge Fund and 2016 Park Fund be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Road & Bridge Maintenance
004-1506 57450 - Salt & Sand $200,000
004-1506 57110 - Gasoline $100,000
004-1506 57430 - Road Oil $ 40,473
004-1506 58040 - Roads & Highways $340,473
Park Fund
Park Operations
003-1602 55010 - Regular Salaries $ 61,500
003-1608 58040 - Roads & Highways $61,500
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Public Works and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19190 of June 20, 2016, was duly passed on June 27, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______6_________ Nays ______0________
Abstaining _____0______ Absent _____0_______
Excused _____3________
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 004 1506 57450
ACCOUNT TITLE: Special Road & Bridge Fund
Road & Bridge Maintenance
Salt and Sand
NOT TO EXCEED: $200,000.00
ACCOUNT NUMBER: 004 1506 57110
ACCOUNT TITLE: Special Road & Bridge Fund
Road & Bridge Maintenance
Gasoline
NOT TO EXCEED: $100,000.00
ACCOUNT NUMBER: 004 1506 57430
ACCOUNT TITLE: Special Road & Bridge Fund
Road & Bridge Maintenance
Road Oil
NOT TO EXCEED: $40,473.00
ACCOUNT NUMBER: 003 1602 55010
ACCOUNT TITLE: Park Fund
Park Operations
Regular Salaries
NOT TO EXCEED: $61,500.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Roads
NOT TO EXCEED: $1,274,984.00
ACCOUNT NUMBER: 003 1608 58040
ACCOUNT TITLE: Park Fund
Construction Services
Roads
NOT TO EXCEED: $61,500.00
_______________________ _______________________________
Date Chief Financial Officer