IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $19,500.00 within the 2016 Anti-Drug Sales Tax Fund and awarding a six-month contract with three twelve-month options to extend, for the furnishing of data tracking software maintenance, for use by COMBAT, to First Call Alcohol/Drug Prevention & Recovery, at a cost to the County not to exceed $19,500.00, as a sole source purchase.
Intro
RESOLUTION NO. 19188, June 20, 2016
INTRODUCED BY Dan Tarwater III, County Legislator
Body
WHEREAS, COMBAT desires to renew its Maintenance Agreement for its First Call COMBAT - Connections, a web-based software application for use by COMBAT-funded substance abuse treatment programs to track data and determine the effectiveness of COMBAT funding; and,
WHEREAS, the Jackson County Drug Commission and COMBAT administration recommends the execution of a software maintenance agreement with First Call for a six-month period, with three twelve-month options to extend, at a cost to the County not to exceed $19,500.00 for 2016, and at an annual cost to the County in the amount of $39,000.00; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source and requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of this contract to First Call Alcohol/Drug Prevention & Recovery as a sole source, because First Call, as the developer of this proprietary software, is the only vendor capable of maintaining it; and,
WHEREAS, a transfer is required to place the funds needed for this Agreement in the proper spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2016 Anti-Drug Sales Tax Fund:
DEPARTMENT/DIVISION CHARACTER DESCRIPTION FROM TO
Anti-Drug Sales Tax Fund
COMBAT Administration
008-4401 56080 - Other Professional Services $19,500
008-4401 56662 - Software Maintenance $19,500
and,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the County Executive be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award, in a form to be approved by the County Counselor; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. of June 20, 2016, was duly passed on June 27, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______6__________ Nays _______0________
Abstaining ______0_______ Absent ______0_______
Excused _______3________
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 008 4401 56080
ACCOUNT TITLE: Anti-Drug Sales Tax Fund
COMBAT Administration
Other Professional Services
NOT TO EXCEED: $19,500.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 008 4401 56662
ACCOUNT TITLE: Anti-Drug Sales Tax Fund
COMBAT Administration
Software Maintenance
NOT TO EXCEED: $19,500.00
Remaining funds sufficient to meet this obligation are subject to appropriation in future years’ budget.
_______________________ _________________________________
Date Chief Financial Officer