IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract for the furnishing of a timekeeping component and time clocks to integrate with the county’s existing payroll services for use countywide to Paycor, Inc., of Cincinnati, OH, at a cost to the County in the amount of $31,463.00, as a sole source purchase.
Intro
RESOLUTION NO. 19179, June 6, 2016
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of a timekeeping component and time clocks to integrate with the County’s existing HR/payroll services for use countywide to Paycor, Inc., at a cost to the County in the amount of $31,463.00, as a sole source purchase; and,
WHEREAS, by Resolution 18948, dated October 5, 2015, the Legislature authorized the award of a contract to Paycor, Inc., for the furnishing of HR/payroll services for use countywide; and,
WHEREAS, an upgraded timekeeping component and time clocks are needed to replace the existing Infinitime system which is no longer compatible with the County’s Paycor service; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, the Director further recommends that he not take competitive bids for this timekeeping component and the time clocks for the reason that Paycor, Inc., is the provider of the County’s current HR/payroll services and implementation of the Paycor timekeeping system will allow the County to continue its current satisfactory operations without incurring the significant start-up costs that would be associated with conversion to a new vendor; and,
WHEREAS, future purchases will be made on an as needed basis and does not obligate Jackson County to pay any specific amount, with availability of funds for specific purchases subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents, including future options to extend, necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19179 of June 6, 2016, was duly passed on June 13, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______9_________ Nays ____0_______
Abstaining ____0_______ Absent _____0_______
_______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 56790
ACCOUNT TITLE: General Fund
Non-Departmental
Other Contractual Services
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 001 1204 58170
ACCOUNT TITLE: General Fund
Facilities - KC
Other Equipment
NOT TO EXCEED: $2,325.00
ACCOUNT NUMBER: 002 2001 58170
ACCOUNT TITLE: Health Fund
Medical Examiner
Other Equipment
NOT TO EXCEED: $1,163.00
ACCOUNT NUMBER: 003 1601 58170
ACCOUNT TITLE: Park Fund
Director
Other Equipment
NOT TO EXCEED: $12,788.00
ACCOUNT NUMBER: 004 1506 58170
ACCOUNT TITLE: Special Road and Bridge Fund
Road and Bridge Maintenance
Other Equipment
NOT TO EXCEED: $2,325.00
ACCOUNT NUMBER: 008 2701 58170
ACCOUNT TITLE: Anti-Drug Sales Tax Fund
Corrections
Other Equipment
NOT TO EXCEED: $7,863.00
________________________ _______________________________
Date Chief Financial Officer