IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $160,218.00 within the 2015 Special Road and Bridge Fund and $50,000.00 within the 2015 Park Fund and awarding a contract on Bid No. PW 06-2015 for the Rennau Drive Fuel Station Improvements Project, No. 3194, to Petroleum Equipment, Inc., of Kansas City, MO, at an actual cost to the County not to exceed $261,168.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Intro
RESOLUTION NO. 19020, November 30, 2015
INTRODUCED BY Frank White, Jr., County Legislator
Body
WHEREAS, the Director of the Parks + Rec Department is recommending improvements to the Rennau Drive fuel station located at 3310 NE Rennau Drive, which is used by the Parks + Rec Department and the Sheriff’s Office; and,
WHEREAS, this project will consist of upgrading the existing unleaded dispenser, adding a new diesel dispenser, concrete island, and other work, including the removal of a heating oil tank; and,
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 06-2015 for the Rennau Drive Fuel Station Improvements Project, No. 3194; and,
WHEREAS, notifications were distributed through advertisement and online posting and one response was received from the following:
RESPONDENT
Petroleum Equipment, Inc.
Kansas City (Jackson County), MO
and,
WHEREAS, the Director of Public Works recommends that award be made to Petroleum Equipment, Inc., of Kansas City, MO, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; and,
WHEREAS, a transfer is necessary to place the necessary funds for these services in the proper spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2015 Special Road and Bridge Fund and the 2015 Park Fund:
DEPARTMENT/DIVISION CHARACTER DESCRIPTION FROM TO
Park Fund
Park Operations
003-1602 57110 - Gasoline $50,000
Park Fund
Construction Services
003-1608 58060 - Other Improvements $50,000
Special Road and Bridge Fund
Non-Departmental
004-5104 56080 - Other Professional Srvs $160,218
Special Road and Bridge Fund
Engineering
004-1502 58060 - Other Improvements $160,218
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Public Works and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19020 of November 30, 2015, was duly passed on December 7, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays _______0_______
Abstaining _____0______ Absent _____0_______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 003 1602 57110
ACCOUNT TITLE: Park Fund
Park Operations
Gasoline
NOT TO EXCEED: $50,000.00
ACCOUNT NUMBER: 004 5104 56080
ACCOUNT TITLE: Special Road and Bridge Fund
Non Departmental
Other Professional Services
NOT TO EXCEED: $160,217.10
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 003 1608 58060
ACCOUNT TITLE: Park Fund
Construction Services
Other Improvements
NOT TO EXCEED: $100,950.07
ACCOUNT NUMBER: 004 1502 58060
ACCOUNT TITLE: Special Road and Bridge Fund
Engineering
Other Improvements
NOT TO EXCEED: $160,217.10
_______________________ _______________________________
Date Director of Finance and Purchasing