IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $543,448.00 within the 2015 Special Road and Bridge Fund and awarding contracts for the furnishing of tandem trucks, snow plows, hydraulic systems, and a crack sealer for use by the Public Works Department to Summit Truck Group of Kansas City, MO, American Equipment Company of Kansas City, KS, and Paving Maintenance Supply of Chandler, AZ, under the terms and conditions of MACPP Joint Vehicle Bid No. 251-14-8, City of Kansas City, Missouri, Contract No. EV1136, and MoDOT Contract No. 3-120515RJ, all existing government contracts, at an actual aggregate cost to the County of $543,448.00.
Intro
RESOLUTION NO. 19012, November 30, 2015
INTRODUCED BY Greg Grounds, County Legislator
Body
WHEREAS, the Public Works Department desires to purchase a crack sealer, tandem trucks, cabs, chassis, dump beds, snowplows, and hydraulics, to meet departmental needs; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of contracts for the furnishing of this equipment to Summit Truck Group of Kansas City, MO, American Equipment Company, of Kansas City, KS, and Paving Maintenance Supply of Chandler, AZ, under the terms and conditions of MACPP Joint Vehicle Bid No. 251-14-8, City of Kansas City, Missouri, Contract No. EV1136, and MoDOT Contract No. 3-120515RJ, all existing government contracts, at an actual aggregate cost to the County not to exceed $543,448.00; and,
WHEREAS, pursuant to section 1030.4, Jackson County Code, 1984, the Director of Finance and Purchasing is required to submit any purchase under an existing government contract which exceeds $25,000.00 to the Legislature for approval; and,
WHEREAS, the Director of Finance and Purchasing recommends these awards as indicated under the existing government contracts due to the higher volume discounts offered to larger entities; and,
WHEREAS, a transfer is necessary to cover the cost of this equipment; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2015 Special Road and Bridge Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Road & Bridge Maintenance
004-1506 55010 - Regular Salaries $100,000
004-1506 55020 - Seasonal Salaries $ 15,773
004-1506 56520 - Maint & Repair Equip $ 15,759
004-1506 56530 - Maint & Repair Autos $ 1,273
004-1506 56795 - Alarm & Security $ 5,000
004-1506 57010 - Office Supplies $ 2,000
004-1506 57020 - Reference Books $ 750
004-1506 57130 - Building Cleaning Sup $ 4,550
004-1506 57170 - Medical & Dental Sup $ 7,000
004-1506 57220 - Garden & Ag Sup $ 1,800
004-1506 57240 - Motor Oil & Lub $ 15,000
004-1506 57320 - Machinery & Equip $ 26,515
004-1506 57340 - Paint & Sup $ 249
004-1506 57380 - Asphalt $ 59,453
004-1506 57390 - Concrete $ 15,644
004-1506 57430 - Road Oil $ 50,000
004-1506 57440 - Rock $ 76,451
004-1506 57450 - Salt & Sand $114,231
004-1506 57490 - Tires $ 11,000
004-1506 57510 - Small Tools & Equip $ 21,000
004-1506 58110 - Heavy Machinery & Equip $543,448
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19012 of November 30, 2015, was duly passed on December 7, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays _____0______
Abstaining _____0______ Absent _____0_______
_______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 004 1506 55010
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Regular Salaries
NOT TO EXCEED: $100,000.00
ACCOUNT NUMBER: 004 1506 55020
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Seasonal Salaries
NOT TO EXCEED: $15,773.00
ACCOUNT NUMBER: 004 1506 59520
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Maintenance and Repair - Equipment
NOT TO EXCEED: $15,759.00
ACCOUNT NUMBER: 004 1506 56530
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Maintenance & Repair - Autos
NOT TO EXCEED: $1,273.00
ACCOUNT NUMBER: 004 1506 56795
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Alarm & Security Services
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 004 1506 57010
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Office Supplies
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 004 1506 57020
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Reference Books & Publications
NOT TO EXCEED: $750.00
ACCOUNT NUMBER: 004 1506 57130
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Building Cleaning Supplies
NOT TO EXCEED: $4,550.00
ACCOUNT NUMBER: 004 1506 57170
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Medical & Dental Supplies
NOT TO EXCEED: $7,000.00
ACCOUNT NUMBER: 004 1506 57220
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Garden & Ag Supplies
NOT TO EXCEED: $1,800.00
ACCOUNT NUMBER: 004 1506 57240
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Motor Oil & Lubricants
NOT TO EXCEED: $15,000.00
ACCOUNT NUMBER: 004 1506 57320
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Machinery & Equipment Parts
NOT TO EXCEED: $26,515.00
ACCOUNT NUMBER: 004 1506 57340
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Paint & Supplies
NOT TO EXCEED: $249.00
ACCOUNT NUMBER: 004 1506 57380
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Asphalt
NOT TO EXCEED: $59,453.00
ACCOUNT NUMBER: 004 1506 57390
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Concrete
NOT TO EXCEED: $15,644.00
ACCOUNT NUMBER: 004 1506 57430
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Road Oil
NOT TO EXCEED: $50,000.00
ACCOUNT NUMBER: 004 1506 57440
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Rock
NOT TO EXCEED: $76,451.00
ACCOUNT NUMBER: 004 1506 57450
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Salt & Sand
NOT TO EXCEED: $114,231.00
ACCOUNT NUMBER: 004 1506 57490
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Tires
NOT TO EXCEED: $11,000.00
ACCOUNT NUMBER: 004 1506 57510
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Small Tools & Minor Equipment
NOT TO EXCEED: $21,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 58110
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Heavy Machinery & Equipment
NOT TO EXCEED: $543,448.00
________________________ _______________________________
Date Director of Finance and Purchasing