IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $24,165.00 within the 2015 General Fund and awarding a contract for the furnishing of a digital video recording system upgrade for use by the Department of Corrections to Midwest Digital Systems of Lawson, MO, under the terms and conditions of Invitation to Bid No. 63-15, at a cost to the County not to exceed $124,165.00.
Intro
RESOLUTION NO. 18998, November 16, 2015
INTRODUCED BY Alfred Jordan, County Legislator
Body
WHEREAS, the Department of Corrections has a need for an upgraded Bosch digital video recording system equipment; and,
WHEREAS, the Director of Finance and Purchasing has solicited formal written bids on Invitation to Bid No. 63-15 for the furnishing of this equipment; and,
WHEREAS, a total of nineteen notifications were distributed and two responses were received and evaluated as follows:
BIDDER PRICE
Midwest Digital Systems $124,165.00
Lawson, Missouri
Kansas City CCTC & Security $135,313.25
Liberty, Missouri
and,
WHEREAS, the Director of Finance and Purchasing recommends that award be made to Midwest Digital Systems, as the lowest and best bidder; and,
WHEREAS, a transfer is necessary to place the funds required for this purchase in the proper spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2015 General Fund:
DEPARTMENT/DIVISION CHARACTER DESCRIPTION FROM TO
General Fund
Corrections
001-2701 58020 - Buildings & Imprvmts $24,165
001-2701 58170 - Other Equipment $24,165
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be, and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18998 of November 16, 2015, was duly passed on November 23, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8_________ Nays ______0________
Abstaining ______0_______ Absent _____1_______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 001 2701 58020
ACCOUNT TITLE: General Fund
Corrections
Buildings & Improvements
NOT TO EXCEED: $24,165.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 2701 58170
ACCOUNT TITLE: General Fund
Corrections
Other Equipment
NOT TO EXCEED: $124,165.00
________________________ ______________________________
Date Director of Finance and Purchasing