IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $245,000.00 within the 2015 Special Road and Bridge Fund and $400,000.00 within the 2015 General Fund and authorizing the County Executive to execute a Change Order to the contract with Excel Constructors of Overland Park, KS for certain improvements for the Eastern Jackson County Courthouse Renovation Project, at an additional cost to the County in the amount of $376,569.00.
Intro
RESOLUTION NO. 18957, October 5, 2015
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, by Ordinance 4680, dated October 20, 2014, the Legislature did award a contract to Excel Constructors of Overland Park, KS, on Bid No. PW 08-2014, for the Eastern Jackson County Courthouse Renovation Project, No. 3164, at a cost to the County not to exceed $6,810,939.00; and,
WHEREAS, by Ordinance 4730, dated April 27, 2015, the Legislature did appropriate $392,500.00 for additional work related to the Jackson County Municipal Court located at the Eastern Jackson County Courthouse; and,
WHEREAS, by Resolution 18815, dated April 27, 2015, the Legislature did authorize an Amendment to the contract with Excel Constructors for the replacement of air handling units as part of the Eastern Jackson County Courthouse Renovation Project; and,
WHEREAS, the Court Administrator of the Sixteenth Circuit Court recommends the expansion of the original scope of the project to provide for additional upgrades to the facility, as itemized on the attached schedule marked “Exhibit A;” and,
WHEREAS, a Change Order to the contract with Excel Constructors will increase that contract in the amount of $376,659.00; and,
WHEREAS, additional project items that have been identified will be procured under the County’s existing term and supply contracts; and,
WHEREAS, authorization of a change to the Scope of Work previously authorized in the contract with Excel Constructors is in the best interests of the health, safety, and welfare of the citizens of Jackson County; and,
WHEREAS, a transfer is needed to place funds necessary for this increased scope of work in the proper spending accounts; and,
WHEREAS, the County Executive recommends said transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2015 Special Road and Bridge Fund and the 2015 General Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Contingency
004-8005 56830 - Contingency Fund $245,000
Special Road and Bridge Fund
Non-Departmental
004-5104 58020 - Buildings & Improvements $245,000
General Fund
Circuit Court
001-3001 55010 - Regular Salaries $166,000
001-3001 55025 - Part-Time Salaries $ 20,000
001-3001 55040 - FICA $ 14,000
001-3001 55060 - Insurance $200,000
General Fund
Non-Departmental
001-5101 58020 - Buildings & Improvements $400,000
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the County Executive be and hereby is authorized to execute an Amendment to the contract with Excel Constructors, in a form to be approved by the County Counselor; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the Agreement and Amendments thereto.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18957 of October 5, 2015, was duly passed on October 12, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays _______0_______
Abstaining ______0_______ Absent ______0______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Funds sufficient for this transfer are available from the sources indicated below.
Fiscal Note
ACCOUNT NUMBER: 004 8005 56830
ACCOUNT TITLE: Special Road and Bridge Fund
Contingency
Contingency Fund
NOT TO EXCEED: $245,000.00
ACCOUNT NUMBER: 001 3001 55010
ACCOUNT TITLE: General Fund
Circuit Court
Regular Salaries
NOT TO EXCEED: $166,000.00
ACCOUNT NUMBER: 001 3001 55025
ACCOUNT TITLE: General Fund
Circuit Court
Part-Time Salaries
NOT TO EXCEED: $20,000.00
ACCOUNT NUMBER: 001 3001 55040
ACCOUNT TITLE: General Fund
Circuit Court
FICA
NOT TO EXCEED: $14,000.00
ACCOUNT NUMBER: 001 3001 55060
ACCOUNT TITLE: General Fund
Circuit Court
Insurance
NOT TO EXCEED: $200,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 58020
ACCOUNT TITLE: General Fund
Non-Departmental
Buildings & Improvements
NOT TO EXCEED: $376,659.00
__________________________ ________________________________
Date Director of Finance and Purchasing