IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twelve-month contract for the maintenance of computer software for use by Sheriff's Office to Information Technologies, Inc., of St. Louis, MO, at a cost to the County not to exceed $43,647.00, as a sole source purchase.
Intro
RESOLUTION NO. 18808, April 27, 2015
INTRODUCED BY Alfred Jordan, County Legislator
Body
WHEREAS, by Resolution 17843, dated March 5, 2012, the Legislature did authorize the award of a contract to Information Technologies, Inc., of St. Louis, MO, for the furnishing of its CAD and Records Management Software; and,
WHEREAS, by Resolution 18518, dated May 12, 2014, the Legislature did authorize a software maintenance agreement with Information Technologies, Inc., for a twelve-month period, as a sole source purchase; and,
WHEREAS, the software maintenance agreement is now expiring and needs to be renewed for an additional twelve-month period; and,
WHEREAS, the Director of Finance and Purchasing recommends the execution of a software maintenance agreement with Information Technologies, Inc., for a twelve-month period, at a cost to the County not to exceed $43,647.00, as a sole source purchase; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source and requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of this contract to Information Technologies, Inc. as a sole source because as the developer of this proprietary software, Information Technologies, Inc., is the only vendor capable of maintaining it; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award in a form to be approved by the County Counselor; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18808 of April 27, 2015, was duly passed on May 4, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ______0_________
Abstaining ______0_______ Absent _____0________
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 4201 56662
ACCOUNT TITLE: Special Road and Bridge Fund
Sheriff
Software Maintenance
NOT TO EXCEED: $43,647.00
_______________________ _________________________________
Date Director of Finance and Purchasing