IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $72,617.00 within the 2015 Recorder's Technology Fund and awarding contracts for the maintenance of computer hardware and software for use by various County departments to various vendors, at an aggregate cost to the County not to exceed $565,699.00, as sole source purchases.
Intro
RESOLUTION NO. 18766, March 16, 2015
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the County has a continuing need for the maintenance of computer hardware and software for use by various County departments; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, 1984, the Director of Finance and Purchasing has determined that each item of the maintenance services to be purchased can be obtained from only one source, the manufacturing vendor, as the hardware and software requiring maintenance are of a proprietary nature; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of contracts as follows:
VENDOR AMOUNT
Manatron, Portage, MI $396,208.47
Mitchell Humphrey, St. Louis, MO $ 67,260.00
CompuTrust Software, Morgan Hills, CA $ 31,071.00
ERSI, Redlands, CA $ 41,767.36
Vertiq, Morgan Hill, CA $10,275.00
Tyler Technologies, Dallas, TX $ 9,997.17
IBM, Jefferson City, MO $ 9,119,08
and,
WHEREAS, a transfer is necessary to place funds needed for the Recorder of Deeds software maintenance in the appropriate spending account; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2015 Recorder's Technology Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Recorder's Technology Fund
Recorder of Deeds
042-1801 566661 - Software Purchase $72,617
042-1801 56662 - Software Maintenance $72,617
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18766 of March 16, 2015, was duly passed on March 23, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______9_________ Nays ______0________
Abstaining ____0_____ Absent ______0______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 042 1801 56661
ACCOUNT TITLE: Recorder's Technology Fund
Recorder of Deeds
Software Purchase
NOT TO EXCEED: $72,616.91
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1305 56662
ACCOUNT TITLE: General Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $179,922.17
ACCOUNT NUMBER: 003 1305 56662
ACCOUNT TITLE: Park Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $9,640.00
ACCOUNT NUMBER: 004 1305 56662
ACCOUNT TITLE: Road and Bridge Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $7,000.00
ACCOUNT NUMBER: 045 1305 56662
ACCOUNT TITLE: Assessment Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $296,519.00
ACCOUNT NUMBER: 042 1801 56662
ACCOUNT TITLE: Recorder of Deeds Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $72,616.08
___________________________ ________________________________
Date Director of Finance and Purchasing