IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract on Bid No. PW 03-2013 for the 2013 Pavement Maintenance Project (asphaltic concrete overlay, chip seal, and pavement marking), No. 3169, to Superior Bowen Asphalt Co., LLC, of Kansas City, MO, Vance Brothers, Inc., of Kansas City, MO, and Twin Traffic Marking Corporation of Kansas City, KS, at an actual cost to the County not to exceed $1,162,345.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Intro
RESOLUTION NO. 18174, May 20, 2013
INTRODUCED BY Bob Spence, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 03-2013 for the 2013 Pavement Maintenance Project, No. 3169, for use by the Public Works and Parks + Rec Departments; and,
WHEREAS, the bid specifications were divided into three specialty operations, asphaltic concrete, chip seal, and pavement marking, with respondents bidding on any or all of the needed services; and,
WHEREAS, a total of eighty notifications distributed and six responses were received; and,
WHEREAS, following evaluation of the responsive bids received, the Director has recommended that the contract be split and awarded to the bidders submitting the lowest and best bids for each item; and,
WHEREAS, award as recommended would result in awards to the following bidders:
VENDOR ITEM
Superior Bowen Asphalt Co.
Kansas City (Jackson County), MO asphaltic concrete
Vance Brothers, Inc.
Kansas City (Jackson County), MO chip seal
Twin Traffic Marking Corp.
Kansas City, KS pavement marking
and,
WHEREAS, the County reserved the right to adjust the quantities up or down to any and all bids to accommodate available funds within the bid specifications; and,
WHEREAS, the bids for parks work came in under the available funds and the Parks + Rec Department desires to increase the contract award to Superior Bowen Asphalt Co. within the budgeted funding to pay for additional work; and,
WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Public Works and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18174 of May 20, 2013, was duly passed on May 20, 2013 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8_______ Nays _______0_______
Abstaining ____0_______ Absent ______0______ Excused_______1_______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Roads
NOT TO EXCEED: $1,062,345.00
ACCOUNT NUMBER: 003 1602 58040
ACCOUNT TITLE: Park Fund
Park Operations
Roads
NOT TO EXCEED: $100,000.00
_______________________ _______________________________
Date Director of Finance and Purchasing