IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $20,900.00 within the 2012 Anti-Drug Sales Tax Fund and authorizing the County Executive to execute a seven-year three-month lease with K.C. Partners Oak Tower Limited Partnership of Kansas City, Missouri, for office space for the Public Defender's Office, at a cost to the County not to exceed $100,018.00 for 2012.
Intro
RESOLUTION #17919, June 11, 2012
INTRODUCED BY James D. Tindall, County Legislator
Body
WHEREAS, the Public Defender's Office currently leases space in the Oak Tower building in downtown Kansas City; and,
WHEREAS, that lease with K.C. Partners Oak Tower Limited Partnership expired December 31, 2011, and has been renewed on a month-to-month basis during 2012; and,
WHEREAS, the Director of Finance and Purchasing has solicited written bids on Request for Proposals No. 36-12 for the furnishing of downtown office space for the Public Defender's Office; and,
WHEREAS, a total of 200 notifications were distributed and three responses were received, as follows:
BIDDER LOCATION
Jury & Associates 20 W. 9th Street
Overland Park, KS
Zimmer Real Estate Services Mark Twain Tower,
Kansas City (Jackson County), MO 106 W. 11th Street
CBRE agent for K.C. Partners Oak Tower Oak Tower
Limited Partnership 324 E. 11th St.
Kansas City (Jackson County), MO
WHEREAS, during the negotiation process with the current landlord it was determined that the County could receive more favorable negotiated lease rates for the Public Defender's office space by negotiating both the Family Support office space and the Public Defender's office space together; and,
WHEREAS, this arrangement is also beneficial because the Public Defender will remain in its current location, avoiding the expense and disruption of relocating; and,
WHEREAS, under the proposal, the cost of the lease for the remainder of 2012 will be $100,018.00, with an annual cost of $200,035.00 for the first three years of the lease and a cost of $204,581.25 for years four through seven thereafter; and,
WHEREAS, the landlord will also provide up to 1,200 square feet of additional free storage space on an unoccupied adjacent floor; and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of office space for the Public Defender to K.C. Partners Oak Tower Limited Partnership of Kansas City, MO, as the lowest and best proposal meeting specifications; and,
WHEREAS, a transfer is necessary to place a portion the necessary funds in the proper spending account; and,
WHEREAS, the County Executive recommends said transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri that the following transfer be made within the 2012 Anti-Drug Sales Tax Fund:
Department/Division Character/Description From To
Anti-Drug Sales Tax Fund
Contingency Fund
008-8005 56830 - Contingency $20,900
Anti-Drug Sales Tax Fund
Public Defender Rent
008-3003 56790 - Other Contractual Services $20,900
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the County Executive be and hereby is authorized to execute a lease agreement incorporating the terms set forth in this Resolution with K.C. Partners Oak Tower Limited Partnership of Kansas City, Missouri, in a form to be approved by the County Counselor; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchase be and hereby is authorized to make all payments, including final payment on the lease, subject to the availability of appropriated funds.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17919 of June 11, 2012, was duly passed on June 11, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas __________9_______ Nays _____0________
Abstaining ______0_______ Absent ____0________
______________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 008 8005 56830
ACCOUNT TITLE: Anti-Drug Sales Tax Fund
Contingency Fund - Contingency
NOT TO EXCEED: $20,900.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made, each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 008 3003 56790
ACCOUNT TITLE: Anti-Drug Sales Tax Fund
Public Defender Rent
Other Contractual Services
NOT TO EXCEED: $100,018.00
Funds for future years' obligations are subject to appropriation in the then current budget.
________________________ ___________________________________
Date Director of Finance and Purchasing