IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE transferring $50,000.00 within and appropriating $8,020.00 from the fund balance of the 2011 Health Fund, and awarding a contract on Bid No. 03-2011, for the Animal Shelter Facility Project, No. 3119, to R.L. Philips Construction, Inc., of Raymore, MO, at a cost to the County not to exceed $4,849,500.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Intro
ORDINANCE #4312, May 23, 2011
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, by Resolution 16925, dated June 8, 2009, the Legislature did authorize the County Executive to execute an Intergovernmental Cooperative Agreement with the City of Independence, Missouri, for the construction of a shared animal shelter facility; and,
WHEREAS, by Ordinance 4222, dated August 2, 2010, the Legislature did authorize the award of a contract for the animal shelter site preparation, and that work is now complete; and,
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 03-2011 for the construction of the Animal Shelter Facility Project, No. 3119; and,
WHEREAS, he has received eight bids thereon, with the three lowest bids as follows:
BIDDER BID
R.L. Philips Construction, Inc. $5,042,000.00
Raymore, MO
Straub Construction $5,128,000.00
Shawnee, KS
Vanum Construction Co., Inc. $5,311,000.00
Kansas City, KS
and,
WHEREAS, the bid package included a list of deducts the County could apply if the bids were higher than the budget and, by applying certain deductions, the low bid was reduced by $192,500.00; and,
WHEREAS, the Director of Public Works recommends that the contract be awarded to R. L. Philips Construction, Inc., of Raymore, MO, at a cost to the County not to exceed $4,849,500.00, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; and
WHEREAS, a transfer and appropriation are necessary to cover a portion of the project costs; and,
WHEREAS, the County Executive recommends said transfer and appropriation; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following transfer and appropriation be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Health Fund
002-2810 Undesignated Fund Balance $ 8,020
002-1522 58020 - Ind. Animal Shelter Project $ 8,020
002-7708 56789 - Outside Agencies $50,000
002-1522 58020 - Ind. Animal Shelter Project $50,000
BE IT FURTHER ORDAINED that award be made to R.L. Philips Construction, Inc., and that the Director of Public Works be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
____________________________ ________________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance #4312 introduced on May 23, 2011, was duly passed May 23, 2011 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_________ Nays _______0________
Abstaining ______0_______ Absent ______2________
This Ordinance is hereby transmitted to the County Executive for his signature.
_____________________________ ________________________________
Date Mary Jo Spino, Clerk of the Legislature
I hereby approve the attached Ordinance #4312.
________________________________ ________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below:
ACCOUNT NUMBER: 002 2810
ACCOUNT TITLE: Health Fund
Undesignated Fund Balance
NOT TO EXCEED: $8,020.00
Funds sufficient for this transfer are available from the source indicated below:
ACCOUNT NUMBER: 002 7708 56789
ACCOUNT TITLE: Health Fund
Health Fund Allocation
Outside Agencies
NOT TO EXCEED: $50,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 014 1522 58020
ACCOUNT TITLE: Special Obligation Bond - Cap Projects
Independence Animal Shelter Project
Buildings & Improvements
NOT TO EXCEED: $4,791,480.00
ACCOUNT NUMBER: 002 1522 58020
ACCOUNT TITLE: Health Fund
Independence Animal Shelter Project
Buildings & Improvements
NOT TO EXCEED: $58,020.00
________________________ ________________________________
Date Director of the Department of Finance