CORRECTED
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $51,668.21 from the undesignated fund balance of and transferring $5,000.00 within the 2010 General Fund, transferring $2,000.00 within the 2010 Park Fund, $4,000.00 within the 2010 Special Road & Bridge Fund, and $4,000.00 within the 2010 Assessment Fund, awarding a twelve (12) month contract with four (4) annual options to extend for the furnishing of integrated HR/Payroll services for use by the Information Technology Department to Paycor, Inc., of Cincinnati, OH, under the terms and conditions of Request for Proposals 21-10, at an actual annual cost to the County not to exceed $128,542.80, with $56,538.21 payable in the 2010 fiscal year to cover one-time implementation fees and regular monthly fees for the remainder of the year, and awarding a contract for the furnishing of software licenses to Exeqtime of North Kansas City, MO, at an actual cost to the County not to exceed $15,000.00, as a sole source purchase.
Intro
ORDINANCE #4229, August 23, 2010
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Request for Proposal No. 21-10 for the furnishing of integrated HR/Payroll services for use by the Information Technology Department; and,
WHEREAS, a total of twenty-two (22) notifications were distributed and four (4) responses were received as follows:
BIDDER BID (ANNUAL COST)
Paycor, Inc., Cincinnati, OH $128,542.80
ADP, Manchester, MO $500,793.00
Ultimate Software, Irving, TX $521,920.00
Kronos, Inc., Chelmsford, MA $905,110.00
and,
WHEREAS, after an evaluation process, the Director of Finance and Purchasing recommends that a contract be awarded to Paycor, Inc., of Cincinnati, OH, for the furnishing of integrated HR/Payroll services, as the lowest and best bidder; and,
WHEREAS, Paycor's pricing includes an annual maintenance fee as well as one-time implementation fees in the amount of $19,870.00; and,
WHEREAS, in connection with this procurement, it is also necessary that the County acquire licenses for a time management software program; and,
WHEREAS, the Director of Finance and Purchasing recommends the acquisition of licenses for the InfiniTime program, from Exeqtime Systems of North Kansas City, MO, to ensure compatibility with the County and Circuit Court departments which are already using this program for approximately one-third of the County's employees, at an actual cost to the County not to exceed $15,000; and,
WHEREAS, the Director further recommends that he not be required to take bids with regard to these licenses, as Exeqtime Systems is the only vendor in the Kansas City area authorized to sell this software by its developer; and,
WHEREAS, an appropriation and transfers are necessary in order to fund these purchases; and,
WHEREAS, the County Executive recommends the appropriation and transfer; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation and transfers be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
001-2810 General Fund Undesignated Fund Balance 51,668.21
001-5101 Non Departmental
General 56790 Other Contractual Services 51,668.21
001-1305 General Fund IT 55010 Regular Salaries 5,000
001-1305 General Fund IT 56662 Software Maintenance 5,000
003-1305 Park Fund IT 55010 Regular Salaries 2,000
003-1305 Park Fund IT 56662 Software Maintenance 2,000
004-1305 Sp Rd & Bridge Fund IT 55010 Regular Salaries 4,000
001-1305 Sp Rd & Bridge Fund IT 56662 Software Maintenance 4,000
045-1305 Assessment Fund IT 55010 Regular Salaries 4,000
045-1305 Assessment Fund IT 56662 Software Maintenance 4,000
and,
BE IT FURTHER ORDAINED that award be made as recommended by the Director of Finance and Purchasing and that the Director be and hereby is authorized to execute any and all documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment, on the contracts thereby made, to the extent that sufficient appropriations to the using spending agencies are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ ____________________________
Chief Deputy County Counselor Acting County Counselor
I hereby certify that the attached Ordinance, Ordinance #4229 introduced on August 23, 2010, was duly passed on __________________________, 2010 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______________ Nays _____________
Abstaining ___________ Absent ____________
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance #4229.
____________________ _________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 56790
ACCOUNT TITLE: General Fund
Non Departmental
Other Contractual
NOT TO EXCEED: $51,668.21
ACCOUNT NUMBER: 001 1305 56662
ACCOUNT TITLE: General Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $9,870.00
ACCOUNT NUMBER: 003 1305 56662
ACCOUNT TITLE: Park Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 004 1305 56662
ACCOUNT TITLE: Special Road & Bridge Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $4,000.00
ACCOUNT NUMBER: 045 1305 56662
ACCOUNT TITLE: Assessment Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $4,000.00
Funds sufficient for this appropriation and transfer are available from the source indicated below.
ACCOUNT NUMBER: 001 2810
ACCOUNT TITLE: General Fund
Undesignated Fund Balance
NOT TO EXCEED: $51,668.21
ACCOUNT NUMBER: 001 1305 55010
ACCOUNT TITLE: General Fund
Information Technology
Regular Salaries
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 003 1305 55010
ACCOUNT TITLE: Park Fund
Information Technology
Regular Salaries
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 004 1305 55010
ACCOUNT TITLE: Special Road & Bridge Fund
Information Technology
Regular Salaries
NOT TO EXCEED: $4,000.00
ACCOUNT NUMBER: 045 1305 55010
ACCOUNT TITLE: Assessment Fund
Information Technology
Regular Salaries
NOT TO EXCEED: $4,000.00
_______________________ _________________________________
Date Director of Finance and Purchasing