IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $7,042.00 within the 2009 General Fund and awarding a twelve (12) month term and supply contract, with two (2) twelve (12) month extension options, for the furnishing of video production services for use by the Jackson County Legislature to SB Productions of Independence, MO, under the terms and conditions of Invitation to Bid No. 26-09.
Intro
RESOLUTION #17016, September 28, 2009
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Invitation to Bid No. 26-09 for the furnishing of video production services for use by the Legislature; and,
WHEREAS, a total of seventeen (17) solicitations were distributed and four (4) responses were received as follows:
BIDDER BID (Per Meeting)
SB Productions $1,250.00
Independence (Jackson County), MO
Allegro Media $2,500.00
Kansas City, MO
Cinematic Visions, LLC $1,000.00
Lee's Summit, MO
Brighter World Studio $1,000.00
Lee's Summit, MO
and,
WHEREAS, following evaluation of the bids submitted, the Director of Finance and Purchasing recommends award to SB Productions of Kansas City, MO, as the lowest and best bidder; and,
WHEREAS, a transfer is necessary to cover the costs; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2009 General Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
001-5101 56010 - Auditing & Accounting $7,042
001-5101 56790 - Other Contractual Services $7,042
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the award be made as recommended by the Director of Finance and Purchasing and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the spending agency are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Deputy/Assistant County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17016 of September 28, 2009, was duly passed on October 5, 2009 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays ______0________
Abstaining ____0_____ Absent _____1_______
________________________ _________________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 001 5101 56010
ACCOUNT TITLE: General Fund
Non Departmental
Auditing & Accounting Services
NOT TO EXCEED: $7,042.00
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
___________________________ _______________________________
Date Director of Finance and Purchasing