Jackson County Missouri - File #: 3675

• File #: 3675
• Version: 0
• Name: Records Department furnishing of scanning services.
• Type: Ordinance
• Status: Passed
• File created: 9/12/2005
• In control: Finance and Audit Committee
• On agenda: 9/12/2005
• Final action: 9/19/2005
• Title: AN ORDINANCE appropriating $125,000.00 from the Unappropriated Surplus of the 2005 Recorder's Fee Fund and authorizing the County Executive to execute a contract for the furnishing of scanning services for use by the Records Department to Scanning America of Lawrence, KS under the terms and conditions of Electronic Request for Proposal No. PP20051 at a cost to the County not to exceed $113,700.00 and further authorizing the County Executive to execute change orders in an amount not to exceed $11,300.00 for a total amount not to exceed $125,000.00.
• Sponsors: Henry C. Rizzo
• Indexes: RECORDER'S OFFICE, SCANNING SERVICES

Date	Ver.	Action By	Action	Result
9/19/2005	0	Finance and Audit Committee
9/19/2005	0	County Legislature	Consent Agenda
9/19/2005	0	County Legislature	perfect	Pass
9/19/2005	0	County Legislature	suspend the rules to consider final passage	Pass
9/19/2005	0	County Legislature	Consent Agenda	Pass
9/19/2005	0	County Legislature	adopt	Pass
9/16/2005	0	County Legislature	Go To 1st Perfection	Pass
9/12/2005	0	County Legislature	assign to committee

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

Title
AN ORDINANCE appropriating $125,000.00 from the Unappropriated Surplus of the 2005 Recorder's Fee Fund and authorizing the County Executive to execute a contract for the furnishing of scanning services for use by the Records Department to Scanning America of Lawrence, KS under the terms and conditions of Electronic Request for Proposal No. PP20051 at a cost to the County not to exceed $113,700.00 and further authorizing the County Executive to execute change orders in an amount not to exceed $11,300.00 for a total amount not to exceed $125,000.00.


Intro
ORDINANCE 3675, September 12, 2005

INTRODUCED BY Henry C. Rizzo, County Legislator


Body
WHEREAS, the Records Department desires to provide for the digitization of existing microfilm records for use by the Department of Records in its role as the Recorder of Deeds and to facilitate improved public and government access to and utilization of said records; and,

WHEREAS, the Purchasing Director has solicited formal electronic request for proposal, and a total of 39 solicitations were distributed and 16 responses were received of which 1 was a "No Bid", and of the 15 bids received, the lowest and best three bids are as follows:
BIDDERS PRICE

Scanning America $113,700.00
Lawrence, KS

Perfect Image $124,000.00
Kirkland, WA

Opititek $219,960.00
St. Louis, MO

and,

WHEREAS, pursuant to Section 1054.6 of the Jackson County Code, 1984, the Director of Purchasing recommends the award of a contract for the furnishing of scanning services for use by the Records Department to Scanning America of Lawrence, KS under the terms and conditions of Electronic Request for Proposal No. PP20051 as the lowest and best bidder; and,

WHEREAS, the Records Department has requested authorization of a ten percent ...