Jackson County Missouri - File #: 2732

• File #: 2732
• Version: 0
• Name: Document Management System.
• Type: Ordinance
• Status: Passed
• File created: 9/8/1997
• In control: Finance and Audit Committee
• Final action: 9/22/1997
• Title: AN ORDINANCE appropriating $410,000.00 from the unappropriated surplus of the 1997 General Fund, and awarding a contract on Request for Proposal No. 69-97 for the furnishing, installation, and financing of a document management system for the Records Department to Computer Concepts Corporation of Lenexa, KS, and Koch Financial Corporation of Wichita, KS, in the actual amount of $405,186.00, and authorizing the County Executive to approve additional expenditures under this contract at a cost not to exceed $4,814.00, for a total amount not to exceed $410,000.00.
• Sponsors: John Patrick Burnett
• Indexes: APPROPRIATION, GENERAL FUND, RECORDER'S OFFICE

Date	Ver.	Action By	Action	Result
10/6/1997	0	County Legislature	withdrawn
9/30/1997	0	County Legislature	Go To 1st Perfection	Pass
9/29/1997	0	County Legislature	reassign	Pass
9/22/1997	0	County Legislature	Consent Agenda	Pass
9/22/1997	0	County Legislature	adopt	Pass
9/15/1997	0	Finance and Audit Committee	recommend for perfection	Pass
9/15/1997	0	County Legislature	Consent Agenda	Pass
9/15/1997	0	County Legislature	perfect	Pass
9/9/1997	0	County Legislature	Go To 1st Perfection	Pass
9/8/1997	0	County Legislature	assign to committee	Pass

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

Title
AN ORDINANCE appropriating $410,000.00 from the unappropriated surplus of the 1997 General Fund, and awarding a contract on Request for Proposal No. 69-97 for the furnishing, installation, and financing of a document management system for the Records Department to Computer Concepts Corporation of Lenexa, KS, and Koch Financial Corporation of Wichita, KS, in the actual amount of $405,186.00, and authorizing the County Executive to approve additional expenditures under this contract at a cost not to exceed $4,814.00, for a total amount not to exceed $410,000.00.

Intro
ORDINANCE #2732, September 8, 1997

INTRODUCED BY John Patrick Burnett, County Legislator

Body
WHEREAS, the Purchasing Director has solicited formal written bids on Request for Proposals No. 69-97 for the furnishing and installation of a document management system for the Records Department; and,

WHEREAS, he has received as the lowest two bids thereon bids from the following:
VENDOR BID
Computer Concepts Corporation $334,995.00
Lenexa, KS

Eastman Kodak $406,530.88
Irving, TX/Micro Images, Lubbock, TX

and,

WHEREAS, negotiations have been entered into with Computer Concepts Corporation of Lenexa, KS, as the lowest bidder to acquire additional equipment and capacity resulting in a final bid of $405,186.00; and,

WHEREAS, the Purchasing Director has recommended that award be made to Computer Concepts Corporation of Lenexa, KS, for the reason that it has submitted the lowest and best bid; and,

WHEREAS, in the event that change orders to the contract become necessary, it is appropriate that the County Executive be given authority to approve additional expenditures under this contract not to exceed $4,814.00, for a total authorization of $410,000.00; and,

WHEREAS, the Director of the Department of Finance has solicited proposals from financial institutions for the financing of the contract ...