File #: 19767    Version: 0 Name: maintenance of computer hardware and software
Type: Resolution Status: Passed
File created: 3/8/2018 In control: Finance and Audit Committee
On agenda: 3/12/2018 Final action: 3/26/2018
Title: A RESOLUTION awarding contracts for the maintenance of computer hardware and software for use by various County departments to certain vendors, at an aggregate cost to the County not to exceed $632,952.87, as sole source purchases.
Sponsors: Dennis Waits
Indexes: CONTRACT, MAINTENANCE OF COMPUTER SOFTWARE
Attachments: 1. 19767bu.pdf, 2. 19767adopt.pdf
Related files: 19426, 19616, 20152, 20103

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

 

Title

A RESOLUTION awarding contracts for the maintenance of computer hardware and software for use by various County departments to certain vendors, at an aggregate cost to the County not to exceed $632,952.87, as sole source purchases.

 

 

Intro

RESOLUTION NO.19767, March 12, 2018

 

INTRODUCED BY Dennis Waits, County Legislator                                                                              

 

 

Body

 WHEREAS, the County has a continuing need for the maintenance of computer hardware and software for use by various County departments; and,

 

WHEREAS, pursuant to section 1030.1 of the Jackson County Code, 1984, the Department of Finance and Purchasing has determined that each item of the maintenance services to be purchased can be obtained from only one source, the manufacturing vendor, as the hardware and software requiring maintenance are of a proprietary nature; and,

 

WHEREAS, the Department of Finance and Purchasing recommends the award of contracts as follows:

VENDOR                                                                                                                                                                                                                  AMOUNT

Mitchell Humphrey, St. Louis, MO                                                                                                                                               $ 96,380.00

 

ERSI, Redlands, CA                                                                                                                                                                              $ 47,619.00

 

Granicus, San Jose, CO                                                                                                                                                                             $ 28,800.00

IBM, Pittsburgh, PA                                                                                                                                                                                                  $ 10,200.00

 

Embarcadero, Austin, TX                                                                                                                                                                        $ 7,635.00

Thomas Reuters, St. Paul, MN                                                                                                                                                   $ 442.952.87                                                                                                                                                                                                                                       Total   $ 632,954.00

 

now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, an award be made as recommended by the Department of Finance and Purchasing, and that the Department be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,

 

BE IT FURTHER RESOLVED that the Department of Finance and Purchasing is authorized to make all payments, including final payment, on the contracts.

 

Enacted and Approved

Effective Date:  This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

APPROVED AS TO FORM:

 

______________________________                                               _______________________________

Chief Deputy County Counselor                                                                                       County Counselor

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution No. 19767 of March 12, 2018, was duly passed on March 26, 2018 by the Jackson County Legislature.  The votes thereon were as follows:

 

 

                     Yeas ______8_________                                                               Nays _____0_________

 

 

                     Abstaining ____0_____                                                               Absent ____1________

 

 

 

________________________                                                               _______________________________

Date                                                                                                                                                   Mary Jo Spino, Clerk of the Legislature

                                                                                                                                                   

                                                                                    

Fiscal Note

There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.

 

ACCOUNT NUMBER:                     001                      1205                     56662

ACCOUNT TITLE:                                          General Fund

                                                                                    Fac. Mgmt.

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $1,616.00

 

ACCOUNT NUMBER:                     001                      1305                     56662

ACCOUNT TITLE:                                          General Fund

                                                                                    Fac. Mgmt.

                                                                                    Information Technology

NOT TO EXCEED:                                           $273,089.00

 

 

 

 

ACCOUNT NUMBER:                     002                      1305                     56662

ACCOUNT TITLE:                                          Health Fund

                                                                                    Information Technology

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $7,321.00

 

ACCOUNT NUMBER:                     004                      1506                     56662

ACCOUNT TITLE:                                          Special Road and Bridge Fund

                                                                                    Road & Bridge Maintenance

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $3,939.00

 

ACCOUNT NUMBER:                     042                     1801                     56662

ACCOUNT TITLE:                                          Recorder’s Technology Fund

                                                                                    Recorder of Deeds

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $77,470.00

 

ACCOUNT NUMBER:                     045                      1305                     56662

ACCOUNT TITLE:                                          Assessment Fund

                                                                                    Information Technology

                                                                                    Software Maintenance

NOT TO EXCEED:                                           $269,519.00

 

 

 

 

___________________________                                          ________________________________

Date                                                                                                                                                     Chief Administrative Officer