IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $15,608.00 within the Park Fund and awarding a contract for the furnishing of a used Lee Boy paver/grading machine for use by the Parks and Recreation Department, to Casey Equipment Co., Inc., of Arlington Heights, IL, under the terms and conditions of Request for Proposals No. 59-11, at a cost to the County not to exceed $38,500.00.
Intro
RESOLUTION #17749, November 28, 2011
INTRODUCED BY Fred Arbanas, County Legislator
Body
WHEREAS, the Parks and Recreation Department desires to purchase a used Lee Boy Model 8500 low deck paver/grading machine for repairing Little Blue Trace Park Trail, Longview Lake Trail, and other trails within the County's park system; and,
WHEREAS, the Director of Finance and Purchasing has solicited bids on Request for Proposals No. 59-11 for the furnishing of this equipment; and,
WHEREAS, a total of nineteen notifications were distributed and three responses were received and evaluated, as follows:
BIDDER TOTAL BASE BID
Casey Equipment Co., Inc. $38,500.00
Arlington Heights, IL
Cummings, McGowan & West $40,000.00
St. Louis, MO
Monroe Tractor $66,900.00
Buffalo, NY
and,
WHEREAS, pursuant to section 1054.6, Jackson County Code, 1984, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of a used Lee Boy paver/grading machine for use by the Parks and Recreation Department to Casey Equipment Co., Inc., of Arlington Heights, IL, as the lowest and best bidder; and,
WHEREAS, a transfer is necessary to cover the cost of the purchase of this equipment; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2011 Park Fund:
DEPARTMENT/DIVISION CHARACTER DESCRIPTION FROM TO
Park Fund
Park Operations
003-1602 58120 - Automobiles $11,208
003-1602 56510 - Maint/Repair Bldgs $ 4,400
003-1602 58110 - Heavy Machinery/Equip $15,608
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17749 of November 28, 2011, was duly passed on November 28, 2011 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _________9________ Nays ________0_______
Abstaining ______0______ Absent ______0_______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 003 1602 58120
ACCOUNT TITLE: Park Fund
Park Operations
Automobiles
NOT TO EXCEED: $11,208.00
ACCOUNT NUMBER: 003 1602 56510
ACCOUNT TITLE: Park Fund
Park Operations
Maintenance/Repair - Bldgs
NOT TO EXCEED: $4,400.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 003 1602 58110
ACCOUNT TITLE: Park Fund
Park Operations
Heavy Machinery/Equipment
NOT TO EXCEED: $38,500.00
___________________________ _________________________________
Date Director of Finance and Purchasing