IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract for the furnishing of ten-year lease/purchase financing of voting equipment for use by the Jackson County Board of Election Commissioners to Clayton Holdings, LLC d/b/a Commerce Bank of St. Louis, Missouri, under the terms and conditions of Request for Proposals No. 42-15, funds to be payable by the Jackson County Board of Election Commissioners.
Intro
RESOLUTION NO. 18916, August 31, 2015
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Jackson County Board of Election Commissioners (“Election Board”) has a need for voting equipment to replace its obsolete and unrepairable existing voting machines; and,
WHEREAS, the voting equipment the Election Board proposes purchasing is manufactured by Unisyn and is certified for use by the Federal Election Assistance Commission and by the Missouri Secretary of State; and,
WHEREAS, the Director of Finance and Purchasing has determined that Unisyn is the sole source provider of this proprietary equipment; and,
WHEREAS, the total cost of this Unisyn Open Elect Voting System is $1,386,272.00; and,
WHEREAS, the Election Board will use funds on hand to make a down payment toward this purchase in the amount of $386,272.00, and will be responsible for the annual payments on the lease out of funds it receives from the jurisdictions it serves; and,
WHEREAS, the Director of Finance and Purchasing solicited formal written bids on Request for Proposals No. 42-15 for a ten-year lease/purchase financing of the remaining $1,000,000.00 cost of this equipment on behalf of the Election Board; and,
WHEREAS, a total of ten notifications were distributed and two responses were received and evaluated as follows:
BIDDER APR POINTS AWARDED
Clayton Holdings, LLC 2.32% 93
(Commerce Bank)
St. Louis, MO
US Bancorp
(US Bank)
Denver, CO 2.35% 88
and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for the lease/purchase of voting equipment to Clayton Holdings, LLC, d/b/a Commerce Bank of St. Louis, MO, under the terms and conditions of Request for Proposals No. 42-15; and,
WHEREAS, the first annual payment for this equipment is not due until May 2016; and,
WHEREAS, the availability of funds for this purchase is subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri that the award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18916 of August 31, 2015, was duly passed on August 31, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ______0_______
Abstaining _____0________ Absent _____0_______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature