Justice & Law Enforcement
Committee Substitute
September 17, 2012
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $295,535.00 within the 2012 General Fund and awarding a contract for the furnishing of a narrow band radio system for use by the Department of Corrections to Commenco of Kansas City, MO, under the terms and conditions set forth in Mid-America Regional Council Contract No. 33, an existing government contract, at an actual cost to the County not to exceed $295,535.00.
Intro
RESOLUTION #17975, September 10, 2012
INTRODUCED BY James D. Tindall, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing recommends the purchase of a narrow band radio system for use by the Department of Corrections to Commenco of Kansas City (Jackson County), MO, under the terms and conditions set forth in Mid-America Regional Council (MARC) Contract No. 33, an existing government contract, at an actual cost to the County not to exceed $295,534.28; and,
WHEREAS, Federal Communication Commission (FCC) regulations require that all public safety radio systems must change to a narrow band system by December 31, 2012; and,
WHEREAS, this system will combine into one unit the required narrow band system with a new LRT/scanner system used to track inmate movement, which is currently outdated; and,
WHEREAS, the Director of Finance and Purchasing recommends the award to Commenco under the existing government contract due to the higher volume discounts offered to larger entities; and,
WHEREAS, pursuant to section 1030.4, Jackson County Code, 1984, the Director of Finance and Purchasing is required to submit any purchase under an existing government contract which exceeds $25,000.00 to the Legislature for approval; and,
WHEREAS, a transfer is necessary to fund this purchase; and,
WHEREAS, the County Executive recommends the transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2012 General Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Non-Departmental
001-5101 58020 - Buildings & Imprvments $295,535
001-5101 58160 - Communications Equip. $295,535
and,
BE IT FURTHER RESOLVED by that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17975 of September 10, 2012, was duly passed on September 17, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_______ Nays _____0______
Abstaining ____0_______ Absent ____2________
_______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 001 5101 58020
ACCOUNT TITLE: General Fund
Non-departmental
Buildings and Improvements
NOT TO EXCEED: $295,535.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 58160
ACCOUNT TITLE: General Fund
Non-departmental
Communications Equipment
NOT TO EXCEED: $295,535.00
________________________ _______________________________
Date Director of Finance and Purchasing