IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $14,786.00 within the 2023 Grant Fund to cover the costs of freight shipping for a dishwasher and awarding a contract for the purchase of food trays and portable food warmers to Federal Supply USA of Waukegan, IL under the terms and conditions of GSA Contract GS-07F-264-BA, an existing competitively bid government contract for use by the Jackson County Detention Center.
Intro
RESOLUTION NO. 21475, November 27, 2023
INTRODUCED BY Venessa Huskey, County Legislator
Body
WHEREAS, the Jackson County Detention Center desires to purchase food trays and portable food warmers to meet departmental needs for the inmates at the Jackson County Detention Center; and,
WHEREAS, the Jackson County Detention Center has been using disposable containers to serve food since the dishwasher has been inoperable; and,
WHEREAS, the purchase of a dishwasher has been accomplished by a CJMI Grant obtained and an appropriation from the Jackson County Detention Center’s 2023 operating budget; and,
WHEREAS, the Jackson County Detention Center also desires the need to cover the freight costs of the new dishwasher that has been obtained; and,
WHEREAS, the Sheriff and the Director of Finance and Purchasing recommend the transfer of funds to cover freight costs of a dishwasher and the award of a contract for the furnishing of food trays and food warmers to Federal Supply USA of Waukegan, IL, under the terms and conditions of GSA Contract GS-07F-264-BA, an existing competitively bid government contract, at an actual cost to the County in the amount of $14,786.00; and,
WHEREAS, pursuant to section 1030.4, Jackson County Code, 1984, the Sheriff and Director of Finance and Purchasing recommend the award under the existing competitively bid government contract for the reason that this will allow the County to take advantage of significant discounts offered to larger entities; and,
WHEREAS, a transfer is needed to place the funds necessary for the purchase of these supplies and freight in the proper spending account; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, the following transfer be and hereby is made:
|
DEPARTMENT/DIVISION |
CHARACTER/DESCRIPTION |
FROM |
TO |
|
Grant Fund |
|
|
|
|
ARPA Jail Maint. & Improvement |
|
|
|
|
010-4232 |
58145 Appliances |
$14,786 |
|
|
|
56130 Freight & Drayage |
|
$2,360 |
|
|
57150 Kitchen & Dining Supplies |
|
$12,426 |
and,
BE IT FURTHER RESOLVED that award be made under the existing competitively bid government contract as recommended by the Sheriff and the Director of Finance and Purchasing and that the Director of Finance and Purchasing be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21475 of November 27, 2023, was duly passed on November 27, 2023 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8__________ Nays ______0________
Abstaining _____0________ Absent _____1_______
_________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 010 4232 58145
ACCOUNT TITLE: Grant Fund
ARPA Jail Maint. & Improvement
Appliances
NOT TO EXCEED: $14,786.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 010 4232 56130
ACCOUNT TITLE: Grant Fund
ARPA Jail Maint. & Improvement
Freight & Drayage
NOT TO EXCEED: $2,360.00
ACCOUNT NUMBER: 010 4232 57150
ACCOUNT TITLE: Grant Fund
ARPA Jail Maint. & Improvement
Kitchen & Dining Supplies
NOT TO EXCEED: $12,426.00
__________________ ______________________________
Date Chief Administrative Officer