Corrected
March 30, 2015
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twenty-four month term and supply contract with three twelve-month options to extend for the furnishing of office furniture for use by various county departments to Business Interiors by Staples of Kansas City, MO, Phoenix Office Products of Kansas City, MO, BA Designs of Kansas City, MO, and Freedom Companies, Inc., of Kansas City, MO, under the terms and conditions of Invitation to Bid No. 1-15.
Intro
RESOLUTION NO. 18778, March 30, 2015
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Invitation to Bid No. 1-15 for the furnishing of office furniture for use by various county departments to provide for departmental needs; and,
WHEREAS, a total of thirty-three notifications were distributed, five responses were received with the lowest and best three respondents evaluated as follows:
Vendor Discount on Sample Bid Items
Business Interiors by Staples 46.5% to 68.3%
Kansas City (Jackson County), MO
Freedom Companies, Inc. 50%
Kansas City (Jackson County), MO
Phoenix Office 54% to 56%
Kansas City (Jackson County), MO
BA Designs
Kansas City (Jackson County), MO 56 to 77.5%
and,
WHEREAS, following evaluation of the bids submitted, the Director of Finance and Purchasing recommends that the contract award be split between Business Interiors by Staples of Kansas City, MO, Phoenix Office Products of Kansas City, MO, BA Designs of Kansas City, MO, and Freedom Companies, Inc., of Kansas City, MO, for the reason that they have submitted the lowest and best bids, and multiple awards will assure the availability of a broad range of products to the using departments; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award and any extensions; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agencies have been made in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18778 of March 30, 2015, was duly passed on April 6, 2015 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_______ Nays ______0_____
Abstaining ____0_______ Absent _____0_______
Excused______2________
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
________________________ ______________________________
Date Director of Finance and Purchasing