IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract for the furnishing of printing and consolidating informational inserts for the 2006 Tax Bills, for use by the Collections Department to Strahm Automation of Kansas City, MO, in an amount not to exceed $32,727.50, as a sole source purchase.
Intro
RESOLUTION # 16047, October 9, 2006
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, by Resolution #15978, dated July 31, 2006, the Legislature did authorize an extension to the term and supply contract for the printing and mailing of joint governmental tax bills, paid tax receipts, and envelopes for use by the Collection Department to Strahm Automation of Kansas City, MO; and,
WHEREAS, the County desires to provide informational inserts in the 2006 tax bill mailings, a copy of which is attached hereto; and,
WHEREAS, section 1040.1, Jackson County Code, eliminates the requirement for competitive bidding when the items to be acquired can be obtained from only one source; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of printing inserts for the 2006 tax bill mailing to Strahm Automation of Kansas City, MO, as a sole source provider, because Strahm is the only known provider of this supplemental service to the printing and mailing of tax bills previously authorized; and,
WHEREAS, section 1063.00, Jackson County Code, 1984, requires that for any such purchase in excess of $25,000, the Director of Finance and Purchasing shall submit the purchase to the Legislature for approval; and,
WHEREAS, a transfer is necessary to fund this expenditure; and,
WHEREAS, the County Executive recommends such transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2006 General Fund and the 2006 Assessment Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Collections
001-1403-5010 Regular Salaries $22,728
001-1403-6230 Printing $22,728
Assessment Fund
Assessment
045-1902-6080 Other Professional Services $10,000
045-1902-6230 Printing $10,000
and,
BE IT RESOLVED that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payments on the contract, to the extent that sufficient appropriations to the using spending agency are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Senior Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 16047 of October 9, 2006, was duly passed on October 9, 2006 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______5_______ Nays ______1________
Abstaining ____1_____ Absent _____2_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 001 1403 5010
ACCOUNT TITLE: General Fund
Collections
Regular Salaries
NOT TO EXCEED: $22,728.00
ACCOUNT NUMBER: 045 1902 6080
ACCOUNT TITLE: Assessment Fund
Assessment
Other Professional Services
NOT TO EXCEED: $10,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund form which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1403 6230
ACCOUNT TITLE: General Fund
Collections
Printing
NOT TO EXCEED: $22,728.00
ACCOUNT NUMBER: 045 1902 6230
ACCOUNT TITLE: Assessment Fund
Assessment
Printing
NOT TO EXCEED: $10,000.00
_______________________ __________________________________
Date Director of Finance and Purchasing