IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a sixty-month contract for the lease of an electronic digital ticketing system for use by the Sheriff's Office to Saltus Technologies of Tulsa, OK, under the terms and conditions of Request for Proposals No. 71-12, at a cost to the County in 2013 not to exceed $25,800.00, and a total sixty-month cost not to exceed $129,000.00.
Intro
RESOLUTION NO. 18029, November 27, 2012
INTRODUCED BY James D. Tindall, County Legislator
Body
WHEREAS, the Sheriff's Office is in need of an electronic/digital ticketing system for its Traffic Safety Unit to improve officer safety, increase the number of citations issued, and eliminate the need to re-key duplicate information; and,
WHEREAS, the Director of Finance and Purchasing has solicited formal written bids on Request for Proposals No. 71-12 for a sixty-month lease of an electronic digital ticketing system for use by the Sheriff's Office; and,
WHEREAS, fourteen notifications were distributed and three responses were received and evaluated as follows:
EVALUATION
VENDOR PURCHASE PRICE MONTHLY LEASE POINTS
Saltus Technologies
Tulsa, OK $27,949.00 $2,150.00 100
Brazos Technology
College Station, TX $33,005.00 $2,423.77 75
Gtechna USA
Plattsburgh, NY $57,998.00 no bid 40
and,
WHEREAS, bids were reviewed on the following criteria: responsiveness to terms and conditions, system proposal, experience, qualifications, references, and pricing; and,
WHEREAS, the Director of Finance and Purchasing recommends award of a sixty-month lease of this equipment at a total cost to the County over the life of the contract not to exceed $129,000.00, to Saltus Technologies of Tulsa, OK, as the lowest and best bidder; and,
WHEREAS, this award is effective January 1, 2013, with the availability of funds for future years subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agency are available in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18029 of November 27, 2012, was duly passed on November 27, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_______ Nays ______0________
Abstaining ____0_____ Absent _____0_______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this expenditure are subject to appropriation in the 2013 and future years' annual budgets.
__________________________ ______________________________
Date Director of Finance and Purchasing