IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $387,500.00 from the undesignated fund balance of the 2025 General Fund and awarding a twenty-four-month term and supply contract, with two twelve-month options to extend for the furnishing of food management services to Aramark Correctional Services of Philadelphia, PA, for use by the Jackson County Detention Center under the terms and conditions of Request for Proposals No. 24-072.
Intro
ORDINANCE NO. 5980 April 28, 2025
INTRODUCED BY Charlie Franklin, County Legislator
Body
WHEREAS, the Jackson County Sheriff’s Office has an obligation to provide meals to inmates and staff that are located and working at the Jackson County Detention Center; and,
WHEREAS, currently the Jackson County Detention Center is projected to serve 974,550 inmate meals and 58,400 staff meals for the year 2025; and,
WHEREAS, the Director of Finance and Purchasing has solicited written proposals pursuant to Request for Proposals No. 24-072 for food management services for use by the Jackson County Detention Center; and,
WHEREAS, a total of nine notifications were distributed and viewed and three responses were received and evaluated from the following:
BIDDERS
Aramark Correctional Services
Philadelphia, PA
Trinity Services Group, Inc.
Oldsmar, FL
Selrico Services Inc.
San Antonio, TX
WHEREAS, following evaluation of the bids submitted, the Director of Finance and Purchasing recommends award to Aramark Correctional Services of Philadelphia, PA, whose proposal, while not the lowest cost, was evaluated as the best proposal pursuant to the evaluation criteria under the terms and conditions of RFP No. 24-072; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with the availability of funds for specific purchases subject to annual appropriation with an annual estimated usage of $2,251,000.00; and,
WHEREAS, due to increased costs and changes in the economy, the Department of Corrections anticipates a budget shortfall in its account for food services; and,
WHEREAS, an appropriation is necessary to cover these costs; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
001-9999 32810 Undesignated Fund Balance $387,500
Corrections
001-2701 56870 Food Services $387,500
and,
BE IT FURTHER ORDAINED that the award be made as recommended by the Sheriff and the Director of Finance and Purchasing and that the Director be, and is hereby, authorized to execute for the County the contract and any other documents necessary to the accomplishment of the award, in a form to be approved by the County Counselor; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent that sufficient funds have been appropriated to the using spending agency in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
____________________________
County Counselor
I hereby certify that the attached ordinance, Ordinance No. 5980 introduced on April 28, 2025, was duly passed on _____________________, 2025 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______________ Nays ______________
Abstaining ___________ Absent ____________
This Ordinance is hereby transmitted to the County Executive for his signature.
_____________________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 5980.
_______________________ ________________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below. Funding for future years is subject to appropriation in the County’s then current annual budget.
ACCOUNT NUMBER: 001 9999 32810
ACCOUNT TITLE: General Fund
Undesignated Fund Balance
NOT TO EXCEED: $387,500.00
________________________ _____________________________________
Date Chief Administrative Officer