IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $352,436.00 within the 2005 Public Building Corporation Capital Projects Fund, awarding a contract for the purchase of human resources and payroll system software, installation, training, consulting, and customization services for use County wide to Mangrove Software, Inc., under the terms and conditions of an existing government contract, and authorizing the County Executive to execute that Agreement in a form to be approved by the County Counselor at a cost to the County not to exceed $290,757.00 and further authorizing the County Executive to execute change orders as a contingency in an amount not to exceed $25,000.00 for a total authorized amount not to exceed $315,757.00, and providing $75,118.00 for the purchase of additional hardware and software under existing term and supply contracts for a project total of $390,875.00.
Intro
RESOLUTION # 15569, July 25, 2005
INTRODUCED BY Henry C. Rizzo, County Legislator
Body
WHEREAS, the County desires to enter into an agreement for the furnishing of human resources and payroll systems software, installation, training, consulting, and customization services for use by the Human Resources and Finance Department and all other County offices in the course of the financial operations of those offices; and,
WHEREAS, the Director of Purchasing now recommends pursuant to §1040.04 of the Jackson County Code, 1984, awarding a contract for financial system software to Mangrove Software, Inc., in the actual amount of $290,757.00, under an existing government contract of the Jefferson County Health Department of Birmingham, AL, in a form to be approved by the County Counselor; and,
WHEREAS, the Finance Department recommends a contingency for change orders in an amount not to exceed $25,000.00 for a total contract cost authorization with Mangrove Software, Inc., to the County of $315,757.00 and $75,118.00 in purchases with existing term and supply vendors for a project total of $390,875.00; and,
WHEREAS, Section 1064.00, Jackson County Code, 1984, requires notification of and approval by the Legislature on such purchases in excess of $25,000.00; and,
WHEREAS, a transfer within the 2005 Public Building Corporation Capital Projects Fund is necessary to cover the cost of these proposed purchases in the amount of $252,318.00, and other computer hardware and software in the amount of $75,118.00 required by the Department of Management Information Systems ("MIS") which will be purchased under the terms and conditions of existing term and supply contracts and a transfer to cover contingencies in the amount of $25,000.00; and,
WHEREAS, the County Executive recommends said transfer; and,
WHEREAS, maintenance costs of this Agreement in the amount of $38,439.00 are deferred until 2006; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
Department/Division Character Description From To
Public Building Corporation
Capital Projects Fund
Facilities Management
Capital Improvement
015-1212-8020 Buildings & Improvements $352,436
Facilities Management
Capital Improvement
015-1212-6661 Software $292, 436
015-1212-8171 Personal Computers $60,000
and,
BE IT FURTHER RESOLVED that this purchase under the existing government contract be made as recommended by the Purchasing Director; and,
BE IT FURTHER RESOLVED that the County Executive be and hereby is authorized to execute the Agreement under the terms and conditions of the existing government contract in a form to be approved by the County Counselor and to execute change orders up to $25,000.00; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments including maintenance of $38,439.00 and final payment on the contract thereby made.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_______________________________ ___________________________
Acting Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 15569 of July 25, 2005 was duly passed on __________July 25______________, 2005 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays _____0______
Abstaining _____0______ Absent _____0_______
______________________ ___________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 015-1212-6661
ACCOUNT TITLE: Public Facilities Authority
Facilities Management
Capital Improvement
Software
NOT TO EXCEED: $292,436.00
ACCOUNT NUMBER: 015-1212-8171
ACCOUNT TITLE: Public Facilities Authority
Facilities Management
Capital Improvement
Personal Computers and Accessories
NOT TO EXCEED: $60,000.00
Maintenance funds are subject to appropriations of the 2006 budget.
ACCOUNT NUMBER: 001-1305-6662
ACCOUNT TITLE: General Fund
Management Information Services
Software Maintenance
NOT TO EXCEED: $38,439.00
_________________________ ____________________________________
Date Director of the Department of Finance