IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $142,420.00 within the 2020 Special Road & Bridge Fund and awarding contracts for the furnishing of new vehicles for use by the Sheriff's Office and Parks + Rec and Public Works Departments to Landmark Dodge of Independence, MO, Olathe Ford of Olathe, KS, and Roberts Chevrolet Buick of Platte City, MO under the terms and conditions of Clay County, Missouri Contract No. 49-19, a cooperatively bid contract for the Kansas City metro-wide area, at an actual cost to the County in the amount of $730,230.00.
Intro
RESOLUTION NO. 20418, April 27, 2020
INTRODUCED BY Crystal Williams, County Legislator
Body
WHEREAS, the County is a member of the Mid-America Council of Public Procurement (MACPP), which issues a Kansas City metro-wide bid for new vehicles for its members, with Clay County, Missouri, as the lead agency; and,
WHEREAS, MACPP executed its contract for the metro area on November 21, 2019, and the Sheriff's Office and Parks + Rec and Public Works Departments request the use of this cooperative bid contract to take advantage of discounts offered to large entities; and,
WHEREAS, pursuant to section 1030.4 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of contracts for the furnishing of the needed vehicles to Landmark Dodge of Independence, MO, Olathe Ford of Olathe, KS, and Roberts Chevrolet Buick of Platte City, MO, under the terms and conditions of Clay County, Missouri Contract No. 49-19, an existing competitively bid government contract, at an actual cost to the County in the amount of $730,230.00; and,
WHEREAS, a transfer is required to place needed funds in the appropriate spending account; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2020 Special Road & Bridge Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road & Bridge Fund
Non-Departmental- Special R & B
004-5104 58170- Other Equipment $142,420
004-5104 58120- Automobiles $142,420
and,
BE IT FURTHER RESOLVED, that award be made under the existing cooperatively bid government contract as recommended by the Director of Finance and Purchasing and that the Director be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 20418 of April 27, 2020, was duly passed on May 4, 2020 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays ______0________
Abstaining _____0________ Absent _____0_______
_________________________ _____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 004 5104 58170
ACCOUNT TITLE: Special Road & Bridge Fund
Non-Departmental- Special R&B
Other Equipment
NOT TO EXCEED: $142,420.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 5104 58120
ACCOUNT TITLE: Special Road & Bridge Fund
Non-Departmental- Special R&B
Automobiles
NOT TO EXCEED: $510,516.00
ACCOUNT NUMBER: 004 1506 58130
ACCOUNT TITLE: Special Road & Bridge Fund
Road & Bridge Maintenance
Trucks
NOT TO EXCEED: $97,222.00
ACCOUNT NUMBER: 003 1608 58120
ACCOUNT TITLE: Park Fund
Construction Fund
Automobiles
NOT TO EXCEED: $122,492.00
__________________________ ________________________________
Date Chief Administrative Officer