IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract on Request for Proposals No.114- 95 for the lease- purchase of a financial software package for use countywide to Eden Systems, Inc., of Yakima, WA, in the actual amount of $232,834.50.
Intro
RESOLUTION 11025, November 27, 1995
INTRODUCED BY John Patrick Burnett, County Legislator
Body
WHEREAS, the Purchasing Director has solicited formal written bids on Request for Proposals No. 114-95 for the lease- purchase of a financial software package for use countywide; and,
WHEREAS, he has received as the lowest three proposals thereon te following:
VENDOR BASE BID
Computer Center $162,450.00
Falmouth, ME
Eden Systems $183,747.00
Yakima, WA
Pentamation Enterprises $287,650.00
Bethlehem, PA
and,
WHEREAS, the Purchasing Director has recommended that award be made to Eden Systems, Inc., of Yakima, WA, for the reason that its is the lowest and best proposal meeting specifications, as set forth in the attached recapitulation and analysis; and,
WHEREAS, the Director of Purchasing has also recommended acquisition of the Informix database product and tools software required to operate the financial software, from the same vendor, at the additional cost of $49,087.50, for a total cost of $232,834.50; and,
WHEREAS, due to the high cost of this package, the Manager of the Division of Finance has recommended that it be acquired by way of a lease-purchase, financed over a three-year period; and,
WHEREAS, the Manager of the Division of Finance has requested that he be authorized to negotiate with financial institutions for the lease-purchase financing of the package, and contract with the institution offering the terms he deems most advantageous to the County; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Purchasing Director, and that the Purchasing Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Manager of the Division of Finance be and hereby is authorized to secure lease-purchase financing of the contract thereby made, on terms he deems most advantageous to the County; and,
BE IT FURTHER RESOLVED that the Manager of the Division of Finance is authorized to make all payments, including final payment on the financing, subject to annual appropriation.
Attorney
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #11025 of November 27, 1995 was duly passed on ______________________, 1995 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______________ Nays ______________
Abstaining _________ Absent ____________
________________________ ______________________________
Date Mary Jo Brogoto
Clerk of Legislature
Fiscal Note
Funds sufficient for this expenditure are subject to appropriation in the 1996, 1997, 1998, and 1999 Budgets.
__________________________ _________________________________
Date Manager of Division of Finance