IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract for the furnishing of a VoIP telephone system for countywide use to SKC Communications of Shawnee Mission, KS, awarding a contract for the financing of the system to Avaya Financial Services of Lisle, IL, under the terms and conditions of Request for Proposals 46-08, and authorizing the County Executive to execute the agreements, at a total cost to the County not to exceed $1,468,224.00 with $40,784.00 payable for the 2009 fiscal year.
Intro
RESOLUTION 17008, September 14, 2009
INTRODUCED BY Dennis Waits, Scott Burnett, Henry C. Rizzo, Theresa Garza Ruiz, Fred Arbanas, James D. Tindall, Dennis Waits, Dan Tarwater, Greg Grounds, and Bob Spence, County Legislators
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Request for Proposal No. 46-08 for a new VoIP telephone system and financing to replace its aging network equipment; and,
WHEREAS, a total of twenty-seven (27) notifications were distributed and ten (10) responses were received; and,
WHEREAS, the Director of Finance and Purchasing recommends that a contract be awarded to SKC Communications of Shawnee Missouri, KS, for the purchase of a new VoIP telephone system, and to Avaya Financial Services of Lisle, IL for financing the system through a master lease/purchase agreement; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing and that the County Executive be and hereby is authorized to execute an agreement with SKC Communications of Shawnee Mission, KS, and a master lease/purchase agreement with Avaya Financial Services of Lisle, IL, at a total cost to the County not to exceed $1,468,224.00, with $40,784.00 payable for the 2009 fiscal year, in a form to be approved by the County Counselor; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the Agreement, to the extent that sufficient appropriations are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Deputy/Assistant County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17008 of September 14, 2009, was duly passed on September 21, 2009 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______8_______ Nays _______0_______
Abstaining ____0_____ Absent ______1______
________________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 56430
ACCOUNT TITLE: General Fund
Non Departmental
Telephone Utility
NOT TO EXCEED: $15,000.00
ACCOUNT NUMBER: 003 5103 56430
ACCOUNT TITLE: Park Fund
Non Departmental
Telephone Utility
NOT TO EXCEED: $7,892.00
ACCOUNT NUMBER: 004 1506 56430
ACCOUNT TITLE: Road and Bridge Fund
Public Works - Maintenance
Telephone Utility
NOT TO EXCEED: $7,892.00
ACCOUNT NUMBER: 045 4500 56430
ACCOUNT TITLE: Assessment Fund
Non Departmental
Telephone Utility
NOT TO EXCEED: $10,000.00
Remaining funds sufficient to meet this obligation are subject to appropriation of the 2010 and future years' budgets.
_______________________ _________________________________
Date Director of Finance and Purchasing