IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $102,970.25 from the unappropriated surplus of the 2006 Special Road & Bridge Fund and awarding a contract on Bid No. PW08-2006 for the Jackson County Public Works/Geographic Information Systems Technology Center Parking Lot Project, No. 3049, to American Marking & Paving Co. of Claycomo, MO, at a cost to the County not to exceed $102,970.25.
Intro
ORDINANCE # 3803, August 28, 2006
INTRODUCED BY Bob Spence, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW08-2006 for the Jackson County Public Works/Geographic Information System Technology Center Parking Lot Project, No. 3049; and,
WHEREAS, he has received as the lowest three bids thereon, bids from the following:
VENDOR BID
American Marking & Paving Co. $102,970.25
Claycomo, MO
Musselman & Hall Contractors, LLC $113,768.70
Kansas City (Jackson County), MO
Emery Sapp & Sons, Inc. $125,364.75
Kansas City (Jackson County), MO
and,
WHEREAS, the Director of Public Works has recommended that award be made to American Marking & Paving Co. of Claycomo, MO, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, by Resolution 15806, dated July 6, 2004, the Legislature did authorize the execution of a Cooperative Agreement with the City of Lee's Summit for the Woods Chapel Road Project; and,
WHEREAS, this Cooperative Agreement requires the City to pay certain costs associated with the Woods Chapel Road Project; and,
WHEREAS, the City has provided the County with funds to reimburse the County for expenses the County advanced on the Woods Chapel Road Project which were a City obligation; and,
WHEREAS, the Director of Public Works proposes to use a portion of this City reimbursement to pay the costs of the parking lot project; and,
WHEREAS, an appropriation is necessary to place these funds in the proper spending account; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the unappropriated surplus of the 2006 Special Road & Bridge Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
R004-9999-45479 New Revenue $102,970.25
004-2810 Unappropriated Surplus $102,970.25
004-2810 Unappropriated Surplus $102,970.25
004-1507-58060 Other Improvements $102,970.25
and,
BE IT FURTHER ORDAINED that a contract on Bid No. PW08-2006 be award to American Marking & Paving Co. of Claycomo, MO, in the amount of $102,970.25, as the lowest and best bidder, and that the County Executive is authorized to execute for the County any documents necessary to the accomplishment of this award; and,
BE IT FURTHER ORDAINED that the Director of Public Works be and hereby is authorized to adjust the contract line item quantities provided that, in doing so, there is no additional financial obligation to the County; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, except final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ __________________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance # 3803, introduced on August 28, 2006, was duly passed on September 11, 2006 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_______ Nays _______0_______
Abstaining ____0_______ Absent ______0_______
This Ordinance is hereby transmitted to the County Executive for her signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance # 3803.
____________________ ________________________________
Date Katheryn J. Shields, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 004 2810
ACCOUNT TITLE: Special Road & Bridge Fund
Unappropriated Surplus
NOT TO EXCEED: $102,970.25
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1507 8060
ACCOUNT TITLE: Special Road & Bridge Fund
Special Projects - Public Works
Other Improvements
NOT TO EXCEED: $102,970.25
________________________ __________________________________
Date Director of Finance and Purchasing