IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $213,735.00 from the fund balance of the 2010 General Fund and authorizing the County Executive to award a contract for the furnishing of a closed circuit television system upgrade for use by the Department of Corrections to Sound Products of Lenexa, KS, under the terms and conditions of Request for Proposals No. 40-10, at a cost to the County not to exceed $213,734.33.
Intro
ORDINANCE #4272, November 22, 2010
INTRODUCED BY James D. Tindall, County Legislator
Body
WHEREAS, the Department of Corrections has the need to upgrade its existing closed circuit television (CCTV) security system that will enhance and integrate with its current system, which is 25 years old; and,
WHEREAS, the Director of Finance and Purchasing has solicited bids on Request for Proposal No. 40-10 for the furnishing of this upgrade; and,
WHEREAS, a total of fifty-four (54) notifications were distributed and five (5) responses were received, one of which was rejected as unresponsive, with the remaining four (4) responses thereon as follows:
VENDOR FINAL SCORE BASE PRICING
Sound Products 98 $188,280.18
Lenexa, KS
Security Equipment 94 $111,729.00
Kansas City, KS
Shaw Electric 94 $248,096.00
Kansas City (Jackson), MO
ACS 90 $336,775.00
Lenexa, KS
WHEREAS, the Director of Finance and Purchasing recommends the award of the contract to Sound Products, Lenexa, KS, under the terms and conditions of Request for Proposal No. 40-10, for the reason that, while not the lowest bidder, it has submitted the lowest and best bid as set forth in the attached recapitulation and analysis; and,
WHEREAS, the total cost of $213,734.33 for the CCTV security system includes the base price of $188,280.18, plus Cathode ray tube (CRT) replacements at a cost of $6,023.76, and an additional 10 percent contingency amounting to $19,430.39 for unforeseen problems; and,
WHEREAS, an appropriation is necessary to cover the cost of this upgrade; and,
WHEREAS, the County Executive recommends said appropriation; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the fund balance of 2010 General Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
2010 General Fund
Corrections
001-2810 Undesignated Fund Balance $213,734
001-2701 58020 - Buildings & Improvements $213,734
BE IT FURTHER ORDAINED that the contract is awarded as recommended by the Director of Finance and Purchasing and that the Director be and hereby is authorized to execute all documents necessary to the award of the contract; and
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to approve changes to the contract in total amount not to exceed 10% of the base bid; and
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
___________________________ _____________________________
Chief Deputy County Counselor Acting County Counselor
I hereby certify that the attached Ordinance, Ordinance #4272 introduced on November 22, 2010, was duly passed on November 29, 2010 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_______ Nays ______0_______
Abstaining _____0______ Absent _____2_______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance #4272.
____________________ ________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
Funds sufficient for this appropriation is available from the source indicated below.
ACCOUNT NUMBER: 001 2810
ACCOUNT TITLE: General Fund
Undesignated Fund Balance
NOT TO EXCEED: $213,734.33
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
______________________ _________________________________
Date Director of Finance and Purchasing