IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $126,031.00 from the unappropriated surplus of the 2007 Recorder's Technology Fund and awarding a contract for the furnishing of software upgrades for use by the Recorder of Deeds Department to Manatron, Inc., of Portage, MI, at a cost to the County not to exceed $126,031.00, as a sole source purchase.
Intro
ORDINANCE #3961, December 3, 2007
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, section 1030.1 of the Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, that section requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends a contract with Manatron, Inc., of Portage, MI, for the furnishing of software upgrades for use by the Recorder of Deeds Department; and,
WHEREAS, the Director of Finance and Purchasing further recommends that he not take competitive bids with regard to said contract for the reason that Manatron, Inc., is the only known supplier of software upgrades for its own proprietary Hart Anthem System records software; and,
WHEREAS, appropriation is necessary in order to place the required funds in the proper spending account; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri that the following appropriation from the unappropriated surplus of the 2007 Recorder's Technology Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Recorder's Technology Fund
042-2810 Unappropriated Surplus $126,031.00
Records
042-1801-6661 Software $126,031.00
and,
BE IT FURTHER ORDAINED that a contract be awarded to Manatron, Inc., of Portage, MI, in the amount of $126,031.00, as a sole source purchase, and that the Director of Finance and Purchasing is authorized to execute for the County any documents necessary to the accomplishment of this award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ __________________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance #3961, introduced on December 3, 2007 was duly passed on December 10, 2007 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays ______0________
Abstaining _____0______ Absent _____0________
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance #3961.
____________________ ________________________________
Date Michael Sanders, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 042 2810
ACCOUNT TITLE: Recorders Technology Fund
Unappropriated Surplus
NOT TO EXCEED: $126,031.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury ot the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 042 1801 6661
ACCOUNT TITLE: Recorder's Technology Fund
Records Department
Software
NOT TO EXCEED: $126,031.00
________________________ __________________________________
Date Director of Finance & Purchasing