IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $65,320.00 from the fund balance of the 2011 Federal Forfeiture Fund and awarding a contract for the furnishing of eight Harley-Davidson Police Electra FLHTP motorcycles for use by the Sheriff's Office to Blue Springs Harley-Davidson of Blue Springs, MO, under the terms and conditions of Invitation to Bid No. 63-11, at a cost to the County not to exceed $65,320.00, and declaring six Harley-Davidson motorcycles as surplus and authorizing their disposal by way of a trade-in.
Intro
ORDINANCE #4377, November 28, 2011
INTRODUCED BY James D. Tindall, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Invitation to Bid No. 63-11 for the furnishing of eight Harley-Davidson police motorcycles for use by the Sheriff's Office; and,
WHEREAS, a total of four notifications were distributed, and three responses were received, as follows:
BIDDER TOTAL COST LESS TRADE-IN
Blue Springs Harley-Davidson $65,320.00
Blue Springs, MO
Worth Harley-Davidson $70,272.00
Kansas City (Platte County), MO
Gail's Power-Sport d/b/a Gail's Harley-Davidson $72,232.00
Grandview, MO
and,
WHEREAS, the Director of Finance and Purchasing recommends award of a contract for the furnishing of eight Harley-Davidson police motorcycles to Blue Springs Harley-Davidson at a cost to the County not to exceed $65,320.00 for the reason that it has submitted the lowest and best bid; and,
WHEREAS, the Director further recommends that six existing Harley-Davidson motorcycles used by the Sheriff's Office be declared surplus and be used as a trade-ins on this purchase; and,
WHEREAS, the Sheriff has proposed to use federal forfeiture funds to accomplish this purchase; and,
WHEREAS, the U.S. Treasury Department has authorized the use of these funds; and,
WHEREAS, an appropriation is necessary to place the funds in the appropriate spending account; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the fund balance of 2011 Federal Forfeiture Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
2011 Federal Forfeiture Fund
Sheriff's Office
047-4201 47047 - Defaulted Drug Assets $65,320
047-2810 Undesignated Fund Balance $65,320
047-2810 Undesignated Fund Balance $65,320
047-4201 58120 - Automobiles $65,320
and,
BE IT FURTHER ORDAINED that the contract be awarded as recommended by the Director of Finance and Purchasing and that the Director be and hereby is authorized to execute any and all documents necessary for the contract; and,
BE IT FURTHER ORDAINED, that the existing motorcycles within the Sheriff's Office be and hereby are declared surplus, and that the Director of Finance and Purchasing be and hereby is authorized to dispose of them as trade-ins pursuant to Chapter 11 of the Jackson County Code; and
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
___________________________ _____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance #4377 introduced on November 28, 2011, was duly passed on November 28, 2011 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_______ Nays ______0_______
Abstaining ______0_____ Absent _____0_______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance #4377.
____________________ ________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 047 2810
ACCOUNT TITLE: Federal Forfeiture Fund
Undesignated Fund Balance
NOT TO EXCEED: $65,320.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 047 4201 58120
ACCOUNT TITLE: Federal Forfeiture Fund
Sheriff
Automobiles
NOT TO EXCEED: $65,320.00
______________________ _________________________________
Date Director of Finance and Purchasing