Finance & Audit
Committee Amendment
March 26, 2012
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twenty-four month term and supply contract with three twelve-month options to extend for the furnishing of office supplies and equipment for use County-wide to Phoenix Office Products of Kansas City, MO, under the terms and conditions of Invitation to Bid No. 25-12.
Intro
RESOLUTION #17855, March 19, 2012
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Invitation to Bid No. 25-12 for the furnishing of office supplies and equipment for use County-wide for the upcoming twenty-four month period, with three twelve-month options to extend; and,
WHEREAS, a total of fifteen notifications were distributed, and six responses received, one of which was deemed non-responsive, and with the five responsive bids as follows:
BIDDER
Phoenix Office Products
Kansas City (Jackson County), MO
K&M Office Products
Independence, MO
Pacific Northwest
Seattle, WA
Office Supply Giant
Elk Grove Village, IL
LD Products
Long Beach, CA
and,
WHEREAS, following evaluation of the bids submitted, the Director of Finance and Purchasing recommends that the contract be awarded to Phoenix Office Products of Kansas City, MO, for the reason that it has submitted the lowest and best bid; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award and any extension; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract and any subsequent extensions, to the extent that sufficient appropriations to the using spending agencies have been made in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17855 of March 19, 2012, was duly passed on ____________________________, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______________ Nays ______________
Abstaining ___________ Absent ____________
________________________ ____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
_______________________ __________________________________
Date Director of Finance and Purchasing